Personal Assistant

Uniting Vic.Tas; City of Melbourne; Hybrid; AUD 72,000 - 88,000; Full time

Benefits offered by this job

Salary packaging

Meal entertainment benefit

Leave purchasing

Parental leave

Hybrid work

Job summary

Uniting Vic.Tas is seeking an Administrative Assistant to provide practical, responsive administration and coordination across our AOD, Wellbeing & Homelessness Services directorate in Melbourne. You will support the Heads of AOD & Mental Health and Homelessness & Social Inclusion, managing diaries, meetings, communications and documentation to keep the directorate running smoothly.

This permanent full-time role offers hybrid work from home with occasional attendance at our Melbourne Head

Qualifications

• Experience providing high-level administrative, executive or business support to senior leaders.
• Strong organisation skills and the ability to manage multiple priorities and deadlines.
• Excellent judgement, initiative, discretion and confidence handling sensitive information.
• Strong written and verbal communication skills with diverse stakeholders.
• Advanced Microsoft Office/business systems skills and strong reporting and documentation capability.

Responsibilities

• Provide support to two senior leaders delivering quality client services.
• Use your judgement, initiative and organisation to keep things moving.

Skills

Executive support

Multitasking

Communication

MS Office

Documentation

Stakeholder management

Tools

MS Office

Job description

Your new role

You'll provide practical, responsive administration and coordination across our AOD, Wellbeing & Homelessness Services directorate.

Supporting the Heads of AOD & Mental Health and Homelessness & Social Inclusion, you'll help coordinate the day-to-day activities that keep the directorate running smoothly. This includes diaries, meetings, communications and documentation, as well as reporting, workforce administration and directorate-wide initiatives.

It's a varied role where you'll work with people across Uniting, keep multiple priorities on track and ensure information and administrative processes flow effectively. You'll also have the opportunity to identify simpler and more efficient ways of working.

You'll have the flexibility to be based at any Uniting office, with hybrid working from home and occasional attendance at our Melbourne Head Office on Lonsdale Street.

Responsibilities

• Provide support to two senior leaders delivering quality client services.
• Use your judgement, initiative and organisation to keep things moving.

Job Details

• Location: Melbourne CBD, VIC, 3000
• Position: Administrative Assistant
• Contract: Permanent Full Time
• Type: Full time + $80K base + super + WFH flex + salary packaging benefits.
• Work from any Uniting office + occasional attendance in CBD Head Office.

Benefits

• Working in a large values-led organisation with real community impact.
• Flexibility to work from home as part of a hybrid working arrangement.
• Up to $15,900 in salary packaging benefits that can be used for living expenses such as groceries, bills, clothing and streaming services.
• Save on dining out and drinks with a meal entertainment benefit of $2,650 annually.
• Increase your annual leave entitlements through our purchase leave program.
• Up to 10 weeks of paid parental leave for primary caregivers (4 for secondary).
• An extra 17.5% on top of your fortnightly pay when you take paid annual leave.
• Opt in or out of public holidays and be respected for your unique background.

Your skills and experience

You're an experienced business support or administration professional who can bring order to competing priorities, exercise sound judgement and build trusted relationships with senior leaders and stakeholders.

You Will Bring

• Experience providing high-level administrative, executive or business support to senior leaders.
• Strong organisation skills and the ability to manage multiple priorities and deadlines.
• Excellent judgement, initiative, discretion and confidence handling sensitive information.
• Strong written and verbal communication skills with diverse stakeholders.
• Advanced Microsoft Office/business systems skills and strong reporting and documentation capability.

About Uniting

At Uniting we are passionate about working together to inspire people, enliven communities and confront injustice. We have a 5,000 strong workforce of employees and volunteers who deliver a diverse range of services across Victoria and Tasmania.

We are proud to work alongside Aboriginal and Torres Strait Islander peoples and communities, and we strongly encourage Aboriginal and Torres Strait Islander applicants to apply. We are committed to creating a culturally safe, welcoming and supportive workplace.

Uniting is a child safe organisation and is committed in everyday practice to ensure the safety and wellbeing of all children, at all times. As a 'child safe' organisation, employment with Uniting is subject to a satisfactory national (and international where relevant) police check and relevant Working with Children Check in your State prior to commencement of any paid or unpaid work and/or participation in any service or undertaking.

Through the recruitment process, we will ask you for personal information. Disclosure is optional, however, it can help us support you better. We invite you to tell us if you identify as Aboriginal, a person with disability, from a diverse background or LGBTQIA+. You will be given an opportunity in the application form to request additional support. We welcome the opportunity to discuss how we can support you.

Visit us: www.vt.uniting.org