Executive Assistant

UnitingCare Queensland; City of Brisbane; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible work arrangements

Salary packaging benefits

Rewards and recognition platform

Parental leave

Job summary

UnitingCare Queensland seeks an Executive Assistant to provide high-quality, confidential support to the Group Executive, Improvement, Strategy & Corporate Affairs. You will manage complex calendars, prepare papers, and coordinate governance and senior leadership meetings.

The role is a full-time, permanent position based at the corporate office in Ann St, Brisbane, offering flexible work arrangements and opportunities for professional growth within the organization.

Qualifications

• Significant experience providing executive support to a senior executive or board.
• Ability to manage complex diaries, correspondence, competing priorities and deadlines.
• Excellent written communication skills and briefing material preparation.

Responsibilities

• Provide confidential executive support to the Group Executive, Improvement, Strategy & Corporate Affairs.
• Manage a complex diary, inbox, meeting commitments and forward schedule.
• Coordinate Leadership Team, governance meetings, papers, and briefing materials.
• Track actions, deadlines and priorities, ensuring follow-through.
• Coordinate workshops and meetings across UnitingCare to support portfolio priorities.

Skills

Executive support

Diary management

Stakeholder coordination

MS Office

Discretion

Education

Business Administration qualification

Tools

Outlook

Teams

SharePoint

PowerPoint

Excel

Job description

Executive Assistant - Group Executive, Improvement, Strategy & Corporate Affairs

Make a meaningful difference with us

We're looking for someone who wants to make the world a little better through small moments that leave big impacts.

As an Executive Assistant, you will provide high-quality, proactive and confidential executive support to the Group Executive, Improvement, Strategy & Corporate Affairs. This is a pivotal role that contributes to the smooth operation of the portfolio through exceptional coordination, communication, organisation and follow-through.

Please note, this position is a Full Time, Permanent Opportunity based at our corporate office in Ann St.

Your part in our UnitingCare team:

• Provide proactive, professional and confidential executive support that enables the Group Executive to operate effectively across a complex and high-profile portfolio.
• Manage a complex diary, inbox, meeting commitments and forward schedule, ensuring time, priorities and follow-up are well coordinated.
• Coordinate Executive Leadership Team, senior leadership, Board and governance meeting requirements, including papers, presentations and briefing materials.
• Keep track of actions, deadlines and emerging priorities, anticipating what is needed and ensuring commitments are followed through.
• Work closely with executive assistants, senior leaders and stakeholders across UnitingCare to coordinate meetings, communications, actions and next steps.
• Coordinate workshops, events, functions and meetings that support portfolio priorities and effective engagement.
• Act as a trusted point of coordination across the portfolio, helping to connect information, priorities and actions so things run smoothly.
• Support purchasing card administration, approvals, invoices and other business unit administration requirements.
• Contribute to the continuous improvement of executive and administrative processes.

What makes a difference for us?

• Significant experience providing executive support to a senior executive, general manager, board, committee or senior leadership function.
• Demonstrated ability to manage complex diaries, correspondence, competing priorities and time-sensitive workflows.
• Exceptional written communication skills, including experience preparing correspondence, reports, presentations, agendas, minutes and briefing papers.
• High level of discretion, professionalism and confidentiality.
• Exceptional attention to detail and the ability to connect the dots across priorities, people, information and actions in a complex executive environment.
• Strong organisational skills and the ability to stay calm, responsive and effective in a fast-paced environment.
• The confidence and judgement to build trusted relationships with executives, senior leaders, executive assistants and stakeholders across the organisation.
• A genuine alignment with UnitingCare's mission and a commitment to contributing to a respectful, purpose-led team culture.
• Advanced Microsoft Office skills, including Outlook, Teams, SharePoint, PowerPoint and Excel.
• Confidence to satisfy the relevant probity checks required by legislation or policies. This may include:
• Nationally Coordinated Police Check
• Right to Work in Australia

Highly Regarded

• Qualification in Business Administration, Governance, Communications, Project Coordination or a related discipline.
• Previous experience supporting health and aged care businesses, consulting, strategy or project management teams

What makes a difference for you?

The opportunity to be part of the second-largest Queensland employer who has been leading by example for more than 100 years. Joining our team, you’ll be welcomed as part of the UnitingCare family. We’re a proud not-for-profit with more than 16,500 staff and 9,000 volunteers across our brands of BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital, St Stephen’s Hospital, and St Andrew’s War Memorial Hospital.

• Flexible work arrangements to support work-life balance
• Access to salary packaging, meal and entertainment benefits - up to $15,900 per year tax free as well as up to $2,650 of your pre-tax income to pay for meal and entertainment benefits. To learn more about this benefit watch the video via the following link: Salary Packaging Explained
• A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs
• 12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months' service, in addition to the government scheme
• Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events
• Career development opportunities to challenge yourself, grow and make a meaningful difference
• A positive and inclusive team based on respect, shared standards, strong values and a commitment to serving others

Child safe, Child friendly

UnitingCare is committed to being a Child Safe, Child Friendly organisation and will:

• Provide welcoming, safe and nurturing services for children
• Implement measures to prevent child abuse and neglect within our services
• Appropriately and immediately address child abuse and neglect if it does occur
• Abide by the Child Safe Standards and adhere to the Reportable Conduct Scheme

Diversity & Inclusion

Our approach is simple – everybody is welcome here. At UnitingCare, diversity is at the core of our who we are, our mission and our values. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position.

We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety.

Commitment to Safeguarding

We are committed in creating services and workplaces that are welcoming and safe for every person. We work together to protect children, young people, adults and the elderly from harm within our services and the communities we support. We speak up for their safety to ensure their voices are heard. Our recruitment and workplace practices reflect our dedication in preventing abuse, harm and exploitation across UnitingCare.