Personal Assistant

Uniting Victoria and Tasmania; City of Melbourne; Hybrid; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Salary packaging

Meal entertainment benefit

Purchase leave

Paid parental leave

Annual leave loading

Job summary

Uniting Victoria and Tasmania – Melbourne is seeking an experienced administration professional to support two senior leaders within the AOD, Wellbeing & Homelessness Services directorate. You will coordinate diaries, meetings and communications, assist with reporting and workforce administration, and help keep several directorate-wide initiatives on track in a fast-paced environment.

You’ll have the flexibility to base yourself at any Uniting office with hybrid from home and occasional

Qualifications

• Experience providing high-level administrative, executive or business support to senior leaders.
• Strong organisation skills and the ability to manage multiple priorities and deadlines; discretion and initiative.
• Strong written and verbal communication skills with diverse stakeholders.
• Advanced Microsoft Office/business systems skills and strong reporting and documentation capability.

Responsibilities

• Provide support to two senior leaders delivering quality client services.
• Use your judgement, initiative and organisation to keep things moving.
• Coordinate diaries, meetings, communications and documentation, plus reporting and workforce administration.

Skills

Executive support

Office administration

Stakeholder management

MS Office

Tools

Microsoft Office 365

Reporting tools

Job description

Uniting Victoria and Tasmania – Melbourne VIC

• Provide support to two senior leaders delivering quality client services.
• Use your judgement, initiative and organisation to keep things moving.
• Full time + $80K base + super + WFH flex + salary packaging benefits.
• Work from any Uniting office + occasional attendance in CBD Head Office.

• Provide support to two senior leaders delivering quality client services.
• Use your judgement, initiative and organisation to keep things moving.
• Full time + $80K base + super + WFH flex + salary packaging benefits.
• Work from any Uniting office + occasional attendance in CBD Head Office.

Your new role

You’ll provide practical, responsive administration and coordination across our AOD, Wellbeing & Homelessness Services directorate.

Supporting the Heads of AOD & Mental Health and Homelessness & Social Inclusion, you’ll help coordinate the day-to-day activities that keep the directorate running smoothly. This includes diaries, meetings, communications and documentation, as well as reporting, workforce administration and directorate-wide initiatives.

It’s a varied role where you’ll work with people across Uniting, keep multiple priorities on track and ensure information and administrative processes flow effectively. You’ll also have the opportunity to identify simpler and more efficient ways of working.

You’ll have the flexibility to be based at any Uniting office, with hybrid working from home and occasional attendance at our Melbourne Head Office on Lonsdale Street.

Benefits of working at Uniting

At Uniting, you’ll enjoy:

• Working in a large values-led organisation with real community impact.
• Flexibility to work from home as part of a hybrid working arrangement.
• Up to $15,900 in salary packaging benefits that can be used for living expenses such as groceries, bills, clothing and streaming services.
• Save on dining out and drinks with a meal entertainment benefit of $2,650 annually.
• Increase your annual leave entitlements through our purchase leave program.
• Up to 10 weeks ofpaid parental leave for primary caregivers (4 for secondary).
• An extra 17.5% on top of your fortnightly pay when you take paid annual leave.
• Opt in or out of public holidays andbe respected for your unique background.

Your skills and experience

You’re an experienced business support or administration professional who can bring order to competing priorities, exercise sound judgement and build trusted relationships with senior leaders and stakeholders.

You will bring:

• Experience providing high-level administrative, executive or business support to senior leaders.
• Strong organisation skills and the ability to manage multiple priorities and deadlines.Excellent judgement, initiative, discretion and confidence handling sensitive information.
• Strong written and verbal communication skills with diverse stakeholders.
• Advanced Microsoft Office/business systems skills and strong reporting and documentation capability.

View the position description here.

For any questions about this opportunity, please reach out to Danielle Ockwell on 0422 003 *** during business hours.

About Uniting

At Uniting we are passionate about working together to inspire people, enliven communities and confront injustice. We have a 5,000 strong workforce of employees and volunteers who deliver a diverse range of services across Victoria and Tasmania.

Visit us: www.vt.uniting.org

We are proud to work alongside Aboriginal and Torres Strait Islander peoples and communities, and we strongly encourage Aboriginal and Torres Strait Islander applicants to apply. We are committed to creating a culturally safe, welcoming and supportive workplace.

Uniting is a child safe organisation and is committed in everyday practice to ensure the safety and wellbeing of all children, at all times. As a ‘child safe’ organisation, employment with Uniting is subject to a satisfactory national (and international where relevant) police check and relevant Working with Children Check in your State prior to commencement of any paid or unpaid work and/or participation in any service or undertaking.

Through the recruitment process, we will ask you for personal information. Disclosure is optional, however, it can help us support you better. We invite you to tell us if you identify as Aboriginal, a person with disability, from a diverse background or LGBTQIA+. You will be given an opportunity in the application form to request additional support. We welcome the opportunity to discuss how we can support you.