Personal Assistant

Www.chandlermacleod.com; City of Melbourne; Hybrid; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Hybrid work arrangement

Temporary assignment

Job summary

Chandler Macleod is seeking an experienced Personal Assistant/Executive Assistant to support a General Manager in the Electrification & Innovation function of a major Australian energy organisation. The role offers diary/inbox management, travel, meetings, and high-level administration in a fast-paced environment.

The ideal candidate will be proactive, adaptable and confident, with 3-5 years' PA/EA experience, strong MS Office skills and a can-do attitude.

Qualifications

• 3-5 years' experience in a PA, EA or senior administration role.
• Highly organised, proactive and able to manage competing priorities.
• Quick thinker and confident problem-solver.
• Thrives in a fast-changing environment and can adapt when priorities shift.
• Resilient and remains calm and professional under pressure.
• Confident communicating with stakeholders at all levels.
• Handles sensitive situations with professionalism and tact.
• Strong attention to detail and confidentiality.
• Comfortable learning new systems quickly.
• Strong MS Office skills (Word, Excel, PowerPoint).
• Can-do attitude.

Responsibilities

• Manage the General Manager's inbox and complex diary.
• Coordinate meetings, travel, conferences, roadshows and events.
• Prepare agendas, minutes, presentations, reports and correspondence.
• Draft and manage communications on behalf of the General Manager.
• Coordinate information across the wider team.
• Process invoices, expenses and corporate card requirements.
• Work across SAP, Concur, CTM Lightning and MS Teams.
• Maintain confidential records and documentation.
• Anticipate priorities and support leadership.
• Provide broader administrative support within Electrification & Innovation.

Skills

PA/EA experience

Organised

Problem solving

Microsoft Office

Stakeholder communication

Tools

SAP

Concur

CTM Lightning

Microsoft Teams

Word

Excel

PowerPoint

Job description

Temporary Assignment | 21 September 2026 - 18 December 2026

Hybrid | 3 days office, 2 days WFH

The Opportunity

We're seeking an experienced Personal Assistant / Executive Assistant to support a General Manager within the Electrification & Innovation function of a leading Australian energy organisation.

This is a varied and fast-paced role where you'll provide high-level executive support across diary and inbox management, travel, meetings, communications and general administration.

The ideal candidate will be proactive, adaptable and confident, with the ability to think on their feet and stay organised when priorities change.

Key Responsibilities

• Manage the General Manager's inbox and complex diary
• Coordinate meetings, travel, conferences, roadshows and events
• Prepare agendas, minutes, presentations, reports and correspondence
• Draft and manage communications on behalf of the General Manager
• Coordinate information and communications across the wider team
• Process invoices, expenses, reimbursements and corporate credit card requirements
• Work across systems including SAP, Concur, CTM Lightning and Microsoft Teams
• Maintain accurate and confidential records and documentation
• Anticipate upcoming priorities and proactively support the General Manager and leadership team
• Provide broader administrative support across the Electrification & Innovation function as required

About You

• Has 3-5 years' experience in a PA, EA or senior administration role
• Is highly organised, proactive and able to manage competing priorities
• Is a quick thinker and confident problem-solver
• Thrives in a fast-changing environment and can adapt when priorities shift
• Is resilient and remains calm and professional under pressure
• Is friendly, approachable and confident communicating with stakeholders at all levels
• Can handle difficult or sensitive situations with professionalism and tact
• Has strong attention to detail and understands the importance of confidentiality
• Is comfortable learning new systems and processes quickly
• Has strong Microsoft Office skills, particularly Word, Excel and PowerPoint
• Brings a practical, positive and can-do attitude

The Offer

• Temporary assignment from 21 September to 18 December 2026
• Hybrid working, 3 days in the office and 2 from home
• Opportunity to support senior leadership within a major Australian organisation
• A varied role within a dynamic and collaborative team

If you're an experienced PA or EA who thrives on variety, thinks on their feet and is someone others can rely on, we'd love to hear from you.

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.