Personal Assistant

John Holland Group; Brisbane; Presencial; AUD 70 000 - 110 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Salary continuance options

Salary sacrifice options

Flexible work arrangements

18 weeks paid parental leave

Career development programs

Iconic projects

Resumo da oferta

John Holland Group seeks a Personal Assistant to support the Head of Training Academy and two General Managers. Based in Brisbane or Sydney, you will manage diaries, draft correspondence, prepare reports and handle travel logistics.

You will apply advanced MS Office skills, maintain records, coordinate meetings and assist with events, while handling confidential information with discretion and professionalism.

Qualificações

• Previous experience as a Personal Assistant or similar role.
• Experience providing support at a senior level.
• Advanced knowledge of Microsoft Office – Word, Excel, Power Point, Outlook.
• Strong knowledge of administrative practices and document/records management.
• Exceptional organisational skills and ability to juggle competing priorities.
• Confidence in working directly with executive level stakeholders and EAs.

Responsabilidades

• Manage the day-to-day activities of the Head of Training Academy and the General Managers.
• Oversee and coordinate diaries, scheduling and calendar planning.
• Prepare correspondence, presentations, reports and marketing materials for clients and internal stakeholders.
• Manage financial records including expenses, invoices and purchase requisitions.
• Coordinate meetings, agendas, minutes and distribution to stakeholders.
• Coordinate travel (including international) and accommodation arrangements.
• Support other team members with JH systems and programs.
• Handle confidential information with high discretion.
• Assist with event planning and coordination within budget.

Conhecimentos

MS Office

Diary management

Stakeholder management

Organisation skills

Time management

Ferramentas

Word

Excel

PowerPoint

Outlook

Descrição da oferta de emprego

We have an exciting opportunity for a Personal Assistant to support the Head of Training Academy, as well as the General Manager of Industrial Relations and General Manager of Quality. This position can be based out of either our Brisbane or Sydney office.

In this role you will provide administrative support, inclusive of diary management/scheduling, communications, reporting, records management, procurement, accounts/invoices, travel & logistics, and purchasing.

What you will do

• Manage the day-to-day activities of the above roles
• Oversee and coordinate management of diaries, which will include scheduling and calendar planning.
• Provide administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers.
• Manage financial records such as expenses, invoices and purchase requisitions.
• Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders.
• Coordinate travel (including international) and accommodation arrangements.
• Assist other team members with JH systems and programs.
• Treat sensitive information with a high level of confidentiality.
• Support the three leaders with event planning and coordination, ensuring events remain within budget.

What we are looking for

• Previous experience as a Personal Assistant or similar role
• Experience providing support at a senior level
• Advanced knowledge of Microsoft Office – Word, Excel, Power Point, Outlook
• Strong knowledge of administrative practices and document/records management
• Exceptional organisational skills and ability to juggle competing priorities
• Confidence in working directly with executive level stakeholders and EA’s

What we offer

• Competitive salary and benefits, including salary continuance and salary sacrifice options
• Flexible work arrangements and generous leave, including 18 weeks paid parental leave
• Career development through technical, leadership and emerging talent programs
• Opportunities to work on some of Australia's most iconic projects
• A diverse and inclusive culture where everyone feels they belong
• Wellbeing support and benefits designed to help you thrive

At John Holland, our purpose is simple: we transform lives with everything we do.

We know infrastructure is about people - our customers, our employees and the communities we work in every day. That's what sets us apart: deep expertise, proven capability and a genuine commitment to creating better outcomes for people along the way.

With expertise spanning engineering, construction and operations, we're delivering the projects and services that keep communities moving. From rail, roads and bridges to hospitals and stadiums, we've helped shape Australia through iconic projects. You'll even see us operating buses, trains and trams.

Be part of a team that's up for the challenge of transforming lives.

John Holland does not accept any speculative or unsolicited CVs from agencies that have been sent to our internal recruitment team or hiring managers.