People Risk & Compliance Coordinator

HWL Ebsworth Lawyers; Sydney; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Work-Life Balance

Sydney location

Culture

National impact

Job summary

HWL Ebsworth Lawyers invites applications for a newly created People Risk & Compliance Coordinator role in Sydney. You will support accurate, efficient delivery of the firm’s people risk and compliance obligations, including WHS across physical and psychosocial risk domains.

Reporting to the People Risk & Systems Manager, you will coordinate activity, maintain records, prepare routine reports and help embed robust controls in practice within a professional services environment.

Qualifications

• Strong administrative, coordination or compliance support experience in a regulated or professional services environment.
• Exceptional attention to detail and commitment to accuracy, confidentiality and record integrity.
• Proven ability to manage multiple priorities, deadlines and follow-ups.
• Experience with HRIS, LMS and document management tools.
• Strong written and verbal communication skills and collaborative mindset.

Responsibilities

• Maintain people compliance records, registers, databases and trackers, ensuring accuracy, accessibility and alignment with privacy and record-keeping obligations
• Administer compliance action logs, monitor due dates, follow up action owners and elevate risks or overdue items as required
• Coordinate people compliance audit programs, including scheduling, evidence collation, remediation tracking and close-out documentation
• Prepare routine compliance reporting and dashboards (e.g. training completion, audit actions, policy attestations and WHS injury, incident and hazard reporting)
• Coordinate compliance-related training logistics, including inductions, refreshers, enrolments, attendance tracking and maintenance of training records
• Provide project and operational support for people risk and compliance initiatives, including psychosocial risk management implementation, professional certification programs and HR compliance uplift activities
• Support HRIS, LMS and document management systems from a people compliance perspective to ensure controls operate as designed
• Assist with the drafting, review, publication and document control of People & Development policies and procedures
• Develop and maintain standard operating procedures, guidance material and process documentation
• Triage routine people compliance enquiries, coordinating responses across People & Development and key stakeholders
• Build strong working relationships across the firm to support timely completion of compliance requirements and continuous improvement

Skills

Administrative experience

Coordination experience

Compliance support

Record keeping

WHS knowledge

Job description

• Make your mark in a newly created People Risk & Compliance Coordinator role, offering the opportunity to help shape how people risk and compliance is delivered as the team continues to grow
• Full‑time or Part Time opportunity that supports work life balance without compromising impact
• A supportive and pragmatic People Risk team that values expertise, trust and collaboration

About us

HWLE is not your typical law firm. Our rapid rise to become the largest legal partnership in Australia shows that in our case, the differences are real. We deliver first class legal advice to our government and commercial clients in every state and territory across Australia. Firm wide, we have over 270 Partners and 1900 people.

The opportunity

We have created a new People Risk & Compliance Coordinator role to support the accurate, efficient and timely delivery of the firm’s people risk and compliance obligations. This includes supporting the firm's workplace health and safety obligations across both the physical and psychosocial risk domains.

Reporting to the People Risk & Systems Manager, this role provides operational coordination and administrative support across people compliance activities, including audit and assurance programs, compliance reporting, system controls and key people risk and WHS initiatives. You will play a vital role in ensuring compliance controls are embedded in practice, supported by robust records, and audit-ready at all times.

This position suits a highly organised coordinator with strong attention to detail who enjoys structured, process-driven work, collaboration across teams and contributing to continuous improvement in a professional services environment.

You'll be busy with

• Maintain people compliance records, registers, databases and trackers, ensuring accuracy, accessibility and alignment with privacy and record‑keeping obligations
• Administer compliance action logs, monitor due dates, follow up action owners and elevate risks or overdue items as required
• Coordinate people compliance audit programs, including scheduling, evidence collation, remediation tracking and close‑out documentation
• Prepare routine compliance reporting and dashboards (e.g. training completion, audit actions, policy attestations and WHS injury, incident and hazard reporting)
• Coordinate compliance-related training logistics, including inductions, refreshers, enrolments, attendance tracking and maintenance of training records
• Provide project and operational support for people risk and compliance initiatives, including psychosocial risk management implementation, professional certification programs and HR compliance uplift activities
• Support HRIS, LMS and document management systems from a people compliance perspective to ensure controls operate as designed
• Assist with the drafting, review, publication and document control of People & Development policies and procedures
• Develop and maintain standard operating procedures, guidance material and process documentation
• Triage routine people compliance enquiries, coordinating responses across People & Development and key stakeholders
• Build strong working relationships across the firm to support timely completion of compliance requirements and continuous improvement

To be successful in this role, you’ll have

• Strong administrative, coordination or compliance support experience, ideally in a regulated or professional services environment
• Exceptional attention to detail and commitment to accuracy, confidentiality and record integrity
• Proven ability to manage multiple priorities, deadlines and follow‑ups
• Confidence working with systems and data, including HRIS, LMS, Excel trackers and document management tools
• Strong written and verbal communication skills, with the ability to work collaboratively across teams and functions
• A continuous improvement mindset and a practical approach to strengthening processes and controls
• Sound judgement and discretion when handling sensitive people information
• Exposure to WHS or people safety compliance (including incident management, training or audit support) is desirable but not essential

What we offer

• Work-Life Balance:We offer flexible work arrangements to support your work-life balance.
• Location:Our offices are located in the heart of the action across Australia - our Sydney office just opened its door at our new and exciting location at 5 Martin Place.
• Culture: Be part of a firm renowned for its friendly and down-to-earth culture and rewarding meritocracy model.
• Impact:Join a firm consistently ranked at the forefront of the Australian legal market, where your work is recognised nationally.

Applicants must have full working rights in Australia and a valid practising certificate to apply. HWLE also strongly encourages applications from the Aboriginal and/or Torres Strait Islander community.

HWLE strives to create an inclusive environment where our people want and feel comfortable to bring their entire selves to work. Varied perspectives contribute to our collective success so whatever your background, we'd love to hear from you and encourage you to apply. If you have reasonable accessibility requirements that will enable you to participate equitably in our recruitment process, please reach out to Laura Harrison for a confidential discussion.