People Operations Specialist

Mars Recruitment; Sydney; On-site; AUD 78,000 - 100,000; Full time

Job summary

Mars Recruitment is seeking an experienced HR Operations Specialist to join the People & Culture team on a one-month contract, starting ASAP. The role provides operational support across the employee lifecycle, assisting HR Business Partners with day-to-day HR matters, documentation, reporting and process improvements.

The ideal candidate has 5+ years in HR Operations, strong Excel skills, Jira experience, and solid knowledge of Australian HR processes and privacy requirements.

Qualifications

• Minimum five years' experience in People Operations, HR Operations or HR Shared Services.
• Experience supporting HR in a busy function.
• Experience preparing employment contracts and HR documents.
• Experience extracting, analysing and reconciling HR data.
• Advanced Excel skills with data reconciliation.
• Knowledge of Australian HR processes and employment legislation.

Responsibilities

• Provide day-to-day operational support to the People & Culture team and HR Business Partners.
• Manage and respond to employee HR enquiries, ensuring timely resolution and escalation where required.
• Prepare employment contracts, variations, letters and other HR documentation.
• Support employee lifecycle administration, including onboarding, employee changes and offboarding.
• Extract, analyse and reconcile employee data to prepare accurate HR reports.
• Maintain accurate and confidential employee records and ensure documentation is completed promptly.
• Assist with HR reporting and provide insights into operational activity and recurring issues.
• Identify opportunities to improve HR processes and administrative workflows.
• Escalate complex employee relations and compliance matters to the appropriate HR Business Partner.

Skills

People Operations

HR Operations

Data analysis

Time management

Attention to detail

Tools

Jira

Excel (Advanced)

Job description

We are seeking an experienced and hands-on HR Operations Specialist to join the People & Culture team on a one-month contract, starting ASAP.

This role will provide operational support across the employee lifecycle, assisting HR Business Partners with day-to-day HR matters, employee documentation, reporting and process improvements. The successful candidate will be highly organised, detail-oriented and confident managing competing priorities in a fast-paced corporate environment.

Key Responsibilities

• Provide day-to-day operational support to the People & Culture team and HR Business Partners.
• Manage and respond to employee HR enquiries, ensuring timely resolution and escalation where required.
• Prepare employment contracts, variations, letters and other HR documentation.
• Support employee lifecycle administration, including onboarding, employee changes and offboarding.
• Extract, analyse and reconcile employee data to prepare accurate HR reports.
• Maintain accurate and confidential employee records and ensure documentation is completed promptly.
• Assist with HR reporting and provide insights into operational activity and recurring issues.
• Identify opportunities to improve HR processes and administrative workflows.
• Escalate complex employee relations and compliance matters to the appropriate HR Business Partner.

Key Requirements

• Minimum five years' experience in People Operations, HR Operations or HR Shared Services.
• Strong experience providing operational support within a busy HR or People & Culture function.
• Demonstrated experience preparing employment contracts and other HR documentation.
• Experience extracting, analysing and reconciling HR data.
• Advanced Excel skills, including formulas and data reconciliation.
• Sound knowledge of Australian HR processes and employment legislation.
• Excellent organisational, prioritisation and time-management skills.
• Exceptional attention to detail and the ability to manage confidential information.
• A proactive, hands-on approach, with the ability to work independently and hit the ground running.
• Availability to commence immediately and commit to the full one-month contract.
• Experience using Jira

The Ideal Candidate

You will be an experienced HR operations professional who can quickly integrate into a team and provide reliable support from day one. You will be comfortable working autonomously, managing competing priorities and delivering accurate HR administration in a fast-paced environment.