HR Operations Specialist

Mars Recruitment; Sydney; On-site; AUD 70,000 - 95,000; Full time

Job summary

Mars Recruitment is seeking an experienced HR Operations Specialist to join the People & Culture team on a one-month contract, starting ASAP. The role provides operational support across the employee lifecycle, assisting HR Business Partners with day-to-day HR matters, documentation, reporting and process improvements.

The ideal candidate is highly organised, detail-oriented and able to manage competing priorities in a fast-paced corporate environment, with hands-on delivery and experience using

Qualifications

• Minimum five years' experience in People Operations, HR Operations or HR Shared Services.
• Strong experience providing operational support within a busy HR or People & Culture function.
• Demonstrated experience preparing employment contracts and other HR documentation.
• Experience extracting, analysing and reconciling HR data.
• Advanced Excel skills, including formulas and data reconciliation.
• Sound knowledge of Australian HR processes and employment legislation.
• Excellent organisational, prioritisation and time-management skills.
• Exceptional attention to detail and the ability to manage confidential information.
• A proactive, hands-on approach, with the ability to work independently and hit the ground running.
• Availability to commence immediately and commit to the full one-month contract.
• Experience using Jira

Responsibilities

• Provide day-to-day operational support to the People & Culture team and HR Business Partners.
• Manage and respond to employee HR enquiries, ensuring timely resolution and escalation where required.
• Prepare employment contracts, variations, letters and other HR documentation.
• Support employee lifecycle administration, including onboarding, employee changes and offboarding.
• Extract, analyse and reconcile employee data to prepare accurate HR reports.
• Maintain accurate and confidential employee records and ensure documentation is completed promptly.
• Assist with HR reporting and provide insights into operational activity and recurring issues.
• Identify opportunities to improve HR processes and administrative workflows.
• Escalate complex employee relations and compliance matters to the appropriate HR Business Partner.

Skills

People Operations

HR Data Analysis

Onboarding & Offboarding

Advanced Excel

Tools

Jira

Job description

We are seeking an experienced and hands-on HR Operations Specialist to join the People & Culture team on a one-month contract, starting ASAP.

This role will provide operational support across the employee lifecycle, assisting HR Business Partners with day-to-day HR matters, employee documentation, reporting and process improvements. The successful candidate will be highly organised, detail-oriented and confident managing competing priorities in a fast-paced corporate environment.

Key Responsibilities

• Provide day-to-day operational support to the People & Culture team and HR Business Partners.
• Manage and respond to employee HR enquiries, ensuring timely resolution and escalation where required.
• Prepare employment contracts, variations, letters and other HR documentation.
• Support employee lifecycle administration, including onboarding, employee changes and offboarding.
• Extract, analyse and reconcile employee data to prepare accurate HR reports.
• Maintain accurate and confidential employee records and ensure documentation is completed promptly.
• Assist with HR reporting and provide insights into operational activity and recurring issues.
• Identify opportunities to improve HR processes and administrative workflows.
• Escalate complex employee relations and compliance matters to the appropriate HR Business Partner.

Key Requirements

• Minimum five years' experience in People Operations, HR Operations or HR Shared Services.
• Strong experience providing operational support within a busy HR or People & Culture function.
• Demonstrated experience preparing employment contracts and other HR documentation.
• Experience extracting, analysing and reconciling HR data.
• Advanced Excel skills, including formulas and data reconciliation.
• Sound knowledge of Australian HR processes and employment legislation.
• Excellent organisational, prioritisation and time-management skills.
• Exceptional attention to detail and the ability to manage confidential information.
• A proactive, hands-on approach, with the ability to work independently and hit the ground running.
• Availability to commence immediately and commit to the full one-month contract.
• Experience using Jira

The Ideal Candidate

You will be an experienced HR operations professional who can quickly integrate into a team and provide reliable support from day one. You will be comfortable working autonomously, managing competing priorities and delivering accurate HR administration in a fast-paced environment.