People Operations Coordinator

Data#3; City of Brisbane; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Data#3 is a fast-paced, hands-on HR operations role at the heart of our People & Culture team. You will manage onboarding, employment changes and offboarding while ensuring accurate employee data and robust reporting.

You will leverage HR systems and Excel to generate insights, support process improvements, and help deliver an exceptional employee experience in a hybrid work environment.

Qualifications

• Experience in HR operations and payroll or administration
• Experience using HR systems and maintaining accurate employee data
• Confidence working with people data and reporting
• Intermediate to advanced Excel and strong problem-solving skills
• Clear communication and a strong customer service focus
• Strong organisation, attention to detail and priority management
• A process improvement mindset and curiosity to understand why a process works

Responsibilities

• Coordinate onboarding, employment changes, parental leave and offboarding
• Prepare employment agreements, contract variations, remuneration documents and correspondence
• Maintain accurate, confidential employee records across systems and files
• Prepare workforce reports and dashboards, validating data and trends
• Coordinate visa and immigration administration, monitoring and liaison
• Support improvements to People & Culture systems, forms and workflows
• Provide coordination and administrative support for the Chief People Officer

Skills

HR operations

HR systems

People data

Excel

Communication

Organization

Process improvement

Job description

Support employee lifecycle processes across People & Culture

Use people data, systems and reporting to improve service delivery

Join a close-knit, supportive team with hybrid working

If you are an HR or administration professional seeking an opportunity to develop your career in HR operations, this could be the role for you.

You will bring together administration, systems and data to keep our People & Culture processes accurate, efficient and running smoothly for employees and managers.

About the job

This is a fast-paced, hands-on role at the heart of our People & Culture team. You will play a key role in delivering seamless people processes, maintaining the integrity of our people data, supporting reporting and insights across the business. You will help drive continuous improvement by identifying smarter ways of working, enhancing systems and workflows and contributing to an exceptional employee experience.

Who is Data#3?

Data#3 is ASX200 listed and reported gross sales of $3.4 billion in FY26. Headquartered in Brisbane, we have approximately 1,400 employees across 12 locations in Australia and Fiji.

We have been voted HRD's Employer of Choice for the last 11 years and named Top 10 for Australia’s Best Workplaces in Technology by Great Place To Work® in 2026.

What you will do:

• Coordinate onboarding, employment changes, parental leave and offboarding
• Prepare employment agreements, contract variations, remuneration documents and correspondence
• Maintain accurate, confidential employee records across systems and files
• Prepare workforce reports and dashboards, validating data and trends
• Coordinate visa and immigration administration, monitoring and liaison
• Support improvements to People & Culture systems, forms and workflows
• Provide coordination and administrative support for the Chief People Officer

About you

You are a HR or administration professional who genuinely enjoys the operational side of HR and wants to continue growing in the operations space. You take pride in getting the details right, enjoy working with data and reporting, and understand that accurate information and consistent processes can have a real impact on employees and managers. You are comfortable in a fast-paced environment, handle sensitive information with care and are always looking for a better way to do things.

You will bring:

• Experience in HR operations, payroll or business administration, with an interest in developing further in HR operations
• Experience using HR systems and maintaining accurate employee data
• Confidence working with people data and reporting, including checking accuracy, identifying issues and drawing out useful insights
• Intermediate to advanced Excel and strong problem-solving skills
• Clear communication and a strong customer service focus
• Strong organisation, attention to detail and priority management
• A process improvement mindset and the curiosity to understand why a process works, where it can be improved

We are committed to building a culture where everyone feels welcome, respected and valued—and we encourage your application.

Data#3 will request, as part of the recruitment process, reference checks, police checks and verification of your right to work in Australia.