HR Administrator

EBR Ever Better Recruitment; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

EBR Ever Better Recruitment in Sydney CBD seeks an experienced HR Administrator to join our logistics operation. The role offers autonomy and the use of our HR tools to drive effective people processes, from advertising and onboarding to reporting and project work.

You will own onboarding, contract administration, safety reporting, and staff communications, while supporting casual conversions and compliance with industrial relations requirements.

Qualifications

• Minimum experience as HR administrator or in HR coordination roles.
• Experience with onboarding, contracts, and payroll coordination.
• Familiarity with EBA clauses and safety/regulatory reporting.

Responsibilities

• Advertising: Post job ads on Seek or in newspapers and train managers to use recruitment tools.
• Onboarding: Administer onboarding processes, produce contracts, send documents, arrange medicals, Police Checks, payroll communications.
• Casual conversions: Prepare weekly reports on casuals and convert those with >500 hours to permanent.
• Absenteeism: Run monthly absenteeism reports and assist managers with warnings.
• Performance/Discipline: Prepare disciplinary letters using templates for initial warnings.
• Industrial relations: Demonstrate understanding of the EBA and key clauses.
• Safety administration & reporting: Prepare incident reports and monitor safety KPIs.
• Recognition program: Manage staff recognition program and nominations.
• Social media: Manage LinkedIn in coordination with CEO and teams to improve presence.
• Magazine: Collate stories/photos for the magazine and coordinate with the designer.
• Reporting: Report on Safety KPIs, incidents, HR KPIs, casual conversions, absenteeism, leave, etc.
• Project: Implement the Oracle HCM system.

Skills

HR administration

Onboarding

Recruitment advertising

Payroll liaison

Reporting

Industrial relations

Safety compliance

Employee recognition

Social media management

Oracle HCM

Tools

Oracle HCM

LinkedIn

Job description

Based in Sydney CBD, you will have the opportunity to work with a leading logistics operator in Australia and be managed by very experienced industry professionals in a supportive and professional work environment. Working as an HR Administrator in a full-time position,you will enjoy a full-degree of autonomy while utilising company’s tools to become successful.

What you will be doing

• Advertising: Post job ads for new employees on Seek or in Newspaper, provide training to workable to managers/supervisors
• Onboarding: Administer the onboarding process for new comers, produce contracts, send out onboarding documents, arrange medicals, carry out Police Checks, communicate with payroll to ensure an accurate and timely onboarding and payment
• Casual Conversions: Prepare weekly reports on LP Casuals, convert casual staffs with more than 500 hours to permanent
• Absenteeism: Run reports every month on Staff Absenteeism, assist managers to have discussions or issue warning letters to targeted employees
• Performance/Discipline: Get Disciplinary Letters ready using set template for Initial Employees Warnings
• Industrial Relations: Show an understanding of the EBA and key clauses
• Safety Administration & Reporting: Prepare incident reports into Safety System in consultation with management to monitor Safety Incident Reports and send summaries to management to show number of reports open/overdue
• Recognition Program: Be in charge of the staff recognition program and capture the nomination for future reporting
• Social Media: Manage the LinkedIn account in consultation with the CEO, Sales, Accounts, HR and Operations teams to improve our social media presence
• Magazine: Manage the collation of stories & photos for the magazine, communicate with the graphic designer to work on the magazines
• Reporting: Report on Safety KPIs, Safety Incidents that are open, HR KPIs, Casual Conversions, Absenteeism, Leave, etc
• Project: Implement the Oracle HCM system