People & Culture Operations Analyst

Viva Energy Australia; Melbourne; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Career development opportunities

Job summary

Viva Energy Australia is seeking a proactive People & Culture Coordinator to join our People Operations team in Melbourne. You’ll manage onboarding, offboarding, HRIS, and contract management while collaborating with Payroll and other stakeholders to streamline processes.

The role requires strong communication, data accuracy, and the ability to handle complex processes in a fast-paced environment. A focus on continuous improvement will be valued.

Qualifications

• Relevant qualifications or built strong expertise through hands-on experience.
• Approachable, organised, and thrive in a fast-paced environment with high attention to detail.

Responsibilities

• Be the voice of People Operations and deliver timely communication.
• Own onboarding and offboarding experiences, ensuring touchpoints are smooth and compliant.
• Provide accurate guidance on People & Culture policies and processes.
• Manage employee and position data for reporting and accuracy.
• Partner with Payroll to ensure seamless people processes.
• Lead updates to the HRIS and drive efficiency.

Skills

People & Culture

Onboarding

HRIS

Payroll

Reporting & analytics

SAP SuccessFactors

Tools

SAP SuccessFactors

HR Onboard

Job description

A career with Viva Energy is more than just a job. It’s a chance to join a group of people dedicated to supporting Australia’s evolving energy and convenience needs. We’re a leading retail, industrial and energy business, and we’ve been helping Australians reach their destination for more than 120 years.

Our plans for the future support Australia’s energy transition to sustainable, lower carbon energy solutions. And our recent acquisitions of Coles Express and OTR, we provide Australians with outstanding convenience.

At the heart of our plans is people power. People who want to grow and evolve with us. People with new perspectives, energy and passion to drive Viva Energy and their careers forward.

About Viva Energy

Join a team that values diversity. Viva Energy is a great place to be yourself. We believe in our people, trust in their positive intentions, and empower everyone to amplify their voice across the business. We value inclusion because that’s how we get the best outcomes.

Awarded the WGEA Employer of Choice for Gender Equality for the past five years highlights that we are driven by our people and continuing our focus on making Viva Energy reflect the ever-changing face of Australia.

Job Description

Job Description

We'relooking for a proactivePeople & Culture Coordinatorto join our People Operations team,to support our diverse business in thiscore,hands-on role.You’llapply yourexpertiseacross P&C policies, processes, systems, and administration tosupport our people.

You will collaborate with P&C colleagues and line managers across the business to deliverkey functions includingonboarding, offboarding, HRISandcontract management,remunerationand benefits, acquisitions, and system implementations.

Ifyou’reanexperienced People&Culture generalist whothrivesworkingin a fast-paced environment,witha high performing team,enjoysmanaging complex processes, and getting involved incontinuous improvementinitiatives-this isa great opportunityto make an impact.

Responsibilities

• Be the voice of People Operationsand deliver clear,timely, and helpful communication through our People inbox resolving queries and guiding employees to the best outcomes.
• Own the onboarding and offboarding experience, ensuring every touchpoint is smooth, consistent, and compliant with reporting requirements.
• Provideaccurateadvice and guidance on People & Culture policies and processes.
• Manage employee and position dataensuring our records are up-to-date, reliable, and ready for reporting.
• Partner with Payroll Collaborate closely to ensure seamless people processes.
• Lead and support updates to our HRIS, contributing to smarter, more efficient ways of working.

Qualifications

• Relevant qualifications orbuilt strongexpertisethrough hands-on experience.
• Approachable, organised, and thrive in a fast-paced environment — withahigh levelof attention to detail and ability to prioritise.
• Highly effective communication skills.
• Analytical and solutions-focused,you enjoy solving problems.
• You’recomfortable using Microsoft Office (Word, Excel, Outlook), and experience with HR platforms like SAP SuccessFactors orHROnboardwould beadvantageous.
• Previousexperience working in a People and Culture role whereyou'vesupported business areas with practical advice and guidance.
• Previousexperience in interpreting and applyingEnterprise Agreements and/or Awards.
• Previousexperience in generating reports and dashboards and performing analysis on the data would be beneficial

Additional Information

We welcome applicants from diverse backgrounds including Aboriginal and Torres Strait Islander people and encourage and support diversity in our traditional and non-traditional roles.

You must hold full Australian working rights to be considered for this role. Unfortunately, Viva Energy is unable to offer visa sponsorship for this position. Applicants must have unrestricted rights to work in Australia.

Please note: This role is being sourced through Viva Energy Australia, therefore we will not be accepting applications via external recruitment agencies.

Applications Close 13 November 2026

Job Location