Fuel Movements Analyst

Viva Energy Group; Melbourne; On-site; AUD 85,000 - 110,000; Full time

Job summary

Viva Energy is seeking a Fuel Movements Analyst to manage fuel inventory, stock reconciliation, and sales processing across approximately 100 aviation sites nationwide. You will monitor fuel movements, maintain stock accuracy, and support financial reporting while collaborating with Finance, Aviation Operations, Tax, and Network Managers.

The role focuses on accurate fuel accounting, system improvements, and driving operational excellence within the aviation network.

Qualifications

• Experience in Accounts Payable, Inventory Analysis, Stock Control or similar analytical roles.
• Advanced Microsoft Excel skills including Pivot Tables, Lookups, data analysis and reporting.

Responsibilities

• Monitor and validate aviation fuel stock balances and movements across ~100 sites.
• Investigate inventory discrepancies and data issues to ensure accuracy.
• Perform stock reconciliations and support inventory reporting and analysis.
• Process sales and inventory-related transactions accurately and efficiently.
• Provide accounts payable support and assist with invoice reconciliation.
• Compile monthly reports for Finance and leadership teams.

Skills

Accounts Payable

Inventory Analysis

Stock Control

Finance Administration

Excel Proficiency

Attention to Detail

Stakeholder Communication

Analytical Thinking

Job description

A career with Viva Energy is more than just a job. It’s a chance to join a group of people dedicated to supporting Australia’s evolving energy and convenience needs. We’re a leading retail, industrial and energy business, and we’ve been helping Australians reach their destination for more than 120 years.

Our plans for the future support Australia’s energy transition to sustainable, lower carbon energy solutions. And our recent acquisitions of Coles Express and OTR, we provide Australians with outstanding convenience.

At the heart of our plans is people power. People who want to grow and evolve with us. People with new perspectives, energy and passion to drive Viva Energy and their careers forward.

About Viva Energy

Join a team that values diversity. Viva Energy is a great place to be yourself. We believe in our people, trust in their positive intentions, and empower everyone to amplify their voice across the business. We value inclusion because that’s how we get the best outcomes.

Awarded the WGEA Employer of Choice for Gender Equality for the past five years highlights that we are driven by our people and continuing our focus on making Viva Energy reflect the ever-changing face of Australia.

Job Description

Are you a detail-oriented analyst with a passion for data accuracy, inventory management, and operational excellence?

Viva Energy's Commercial Aviation business is experiencing significant growth, creating an exciting opportunity for a Fuel Movements Analyst to play a critical role in managing fuel inventory, stock reconciliation, and sales processing across approximately 100 aviation sites nationally.

This is more than just an administrative role. You'll be at the centre of a dynamic aviation operation, ensuring accurate fuel accounting, supporting key business decisions, and contributing to major transformation initiatives that will modernise systems and processes across the aviation network

Reporting to the Sales Support & Inventory Analyst, you will be responsible for monitoring and analysing fuel movements, maintaining accurate stock balances, supporting financial reporting, and ensuring the integrity of fuel management systems across the network.

Working closely with Finance, Aviation Operations, Tax, and Network Managers, you'll play a vital role in maintaining accurate product flow accounting and supporting the delivery of operational excellence across the aviation business.

Key Responsibilities

• Monitor and validate aviation fuel stock balances and movements across approximately 100 sites nationally.
• Investigate inventory discrepancies, mass imbalances, and sales transmission issues.
• Perform stock reconciliations and ensure data accuracy across multiple systems.
• Support inventory reporting and analysis to improve operational visibility and control.
• Process sales and inventory-related transactions accurately and efficiently.
• Create, manage, and maintain purchase orders.
• Provide accounts payable support and assist with invoice reconciliation activities.
• Compile monthly reports for Finance, leadership teams, and business stakeholders.
• Support product movement accounting and business reporting requirements.

Systems & Process Management

• Act as a key administrator for the Electronic Fuel Management System (i6).
• Troubleshoot system issues and coordinate timely resolutions with stakeholders.
• Support ongoing system enhancements and transformation initiatives.
• Assist in developing more efficient reporting and operational processes.

Stakeholder Engagement

• Partner with Finance, Operations, Tax, and Commercial teams to ensure accurate accounting of fuel movements.
• Support Network Managers with reporting, analysis, and administration requirements.
• Build strong working relationships across multiple functions and levels of the business.

Qualifications

• Experience in Accounts Payable, Inventory Analysis, Stock Control, Finance Administration, or a similar analytical role.
• Strong analytical and problem-solving capabilities.
• Advanced Microsoft Excel skills including pivot tables, lookups, data analysis, and reporting.
• Excellent attention to detail and commitment to data accuracy.
• Strong organisational skills with the ability to prioritise competing deadlines.
• Excellent communication and stakeholder management skills.
• A proactive mindset and willingness to support continuous improvement initiatives.

Additional Information

We welcome applicants from diverse backgrounds including Aboriginal and Torres Strait Islander people and encourage and support diversity in our traditional and non-traditional roles.

You must hold full Australian working rights to be considered for this role. Unfortunately, Viva Energy is unable to offer visa sponsorship for this position. Applicants must have unrestricted rights to work in Australia.

Please note: This role is being sourced through Viva Energy Australia, therefore we will not be accepting applications via external recruitment agencies.

Applications Close 19 October 2026