People & Culture Coordinator

Maddocks; Sydney; Hybrid; AUD 60,000 - 80,000; Full time

Job summary

Maddocks in Sydney is seeking a People & Culture Coordinator to join our P&C team. This entry‑level role reports to the Senior Manager – Business Partnering in Sydney and supports the delivery of key HR services in a collaborative, professional environment.

You will assist with recruitment setup, onboarding, payroll data entry, training coordination, and onboarding sessions, while handling inquiries from internal and external stakeholders.

Qualifications

• Studying or recently completed in HR or related field.
• Strong communication and service orientation.
• Interest in HR and professional services environment.

Responsibilities

• Assist with recruitment activities: role setup, contracts, checks.
• Coordinate onboarding of new starters; payroll data entry; probation end meetings.
• Coordinate L&D training schedules and induction sessions.
• Manage offboarding: exit surveys and checklists.
• Support Graduate and Summer Clerk recruitment and induction activities.

Skills

Communication

Team player

Proactive

Tech‑savvy

Workday (adv)

Education

HR/Business Admin studies

Tools

Workday

Job description

We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

About The Role

Our Shared Services team are pivotal to our success. They work closely with our lawyers to help deliver an outstanding level of service to our clients. The People & Culture (P&C) team are a key part of our shared services function and partner with the business to support our people and drive a strong performance culture.

We have a fantastic new opportunity for a People & Culture Coordinator to join our P&C team. Reporting to the Senior Manager – Business Partnering in Sydney, this rewarding role will involve supporting the P&C team in Sydney to coordinate and deliver on key HR services.

This role will have a strong focus on coordination activities and will include the following responsibilities:

• Assisting with recruitment activities such as setting up roles on our recruitment platform, preparing contracts, organising employment checks including police and reference checks
• Coordinating all onboarding of new starters, data entry on the payroll system, and scheduling end of probation meetings
• Liaising with Learning & Development on training and induction schedules
• Managing the offboarding process including setting up exit interviews, sending out the online departure survey and ensuring departure checklists are completed
• Meeting new-starters and running weekly HR induction sessions
• Coordinating administrative elements of the Graduate and Summer Clerk program recruitment & induction activities
• Responding to a variety of inquiries related to P&C from internal and external stakeholders
• Processing invoices and other ad hoc HR activities as required
• Assisting with key HR projects and system implementations

This role will offer a great opportunity to work in a collaborative team in a professional environment where you will be able to do high-quality work.

About You

This role is an administrative/entry level position and best suited to candidates who are either studying or have recently completed studies in Human Resources or a similar discipline such as Business Administration. Alternatively you may be someone who enjoys administrative work and looking for a new opportunity in a professional services environment. Whilst HR qualifications are not essential you will have a strong interest in HR and in providing a high-level of service to both the People & Culture team and the wider firm. You will have strong communication skills and enjoy using technology (experience using Workday would be advantageous). You will also be a team player who is professional and proactive.

Maddocks Is Simply a Great Place To Do Great Work. We Foster a Culture Of Collaboration, Learning And Engagement Where You Will Experience

A diverse and inclusive workplace:

We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Silver Employer at the Australian Workplace Equality Index's 2024 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality Network, Maddocks CALD, Maddocks Disability Inclusion and Maddocks Pride groups.

Career Development:

Learn and develop through structured learning and development programs at each stage of your career and study support programs.

Community involvement:

give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.

Work flexibly:

work in a hybrid way with part of your week in the office and support to set up your home office.

Wellbeing & Benefits:

• access to up to 20 weeks paid parental leave
• discounted gym memberships & health insurance
• salary continuance insurance
• Employee Assistance Program
• parents and carers wellbeing programs

Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.

To be eligible for this role you must be legally permitted to work in Australia. Please note that unsolicited applications from agencies will not be considered at this time.

As part of our commitment to protecting your privacy, your application information will only be retained for a period of 24 months after the submission of your application. After this period, your Maddocks job seeker profile will remain active, however all application details will be permanently deleted from Big Red Sky. Should you wish to delete your job seeker profile, you can do so in your account settings (under the 'Change Login' menu option).