Payroll Project Manager | YMCA Head Office

The Y Australia; Brisbane; On-site; AUD 130,000 - 170,000; Full time

Benefits offered by this job

Salary packaging

Flexible work

Gym membership for staff

Employee benefits program

OSHC discounts

Discounted banking

Private health insurance

EAP / counselling

Job summary

YMCA Head Office in Fortitude Valley is seeking a Payroll Implementation Project Manager for an 18‑month full‑time contract. You will lead the end‑to‑end delivery of our payroll system replacement, managing governance, procurement, integrations, data migration and cutover with senior stakeholders.

You will oversee testing, change readiness and transition to operations, ensuring accuracy, risk controls and timely delivery across the organisation. A collaborative, mission‑driven environment awaits.

Qualifications

• Experience leading payroll/system implementation projects end-to-end.
• Strong understanding of payroll operations and controls.
• Proven ability to manage documentation: plans, RAID, governance, testing, migration and cutover.

Responsibilities

• Govern project scope, schedule and budget and report on progress.
• Coordinate internal stakeholders, vendors and partners across all workstreams.
• Lead business requirements workshops with key stakeholders and CPO involvement.
• Direct solution design, market evaluation, procurement and vendor selection.
• Oversee data migration, integrations, testing, cutover and go-live activities.
• Drive user readiness, training and adoption with change stakeholders.

Skills

Payroll systems

Project management

Vendor management

Data migration

Process design

Stakeholder engagement

Testing

Job description

Payroll Project Manager | YMCA Head Office

Y Queensland are recruiting for a Payroll Implementation Project Manager on a 18 month Full-Time Fixed-Time contract to join our team located in Fortitude Valley.

As a Payroll Implementation Project Manager with the Y Queensland, you will hold end-to-end responsibility for the delivery of the Payroll System Replacement Project. This role will lead all major implementation workstreams including project planning, business requirements, procurement, solution design, vendor and implementation partner management, integrations, data migration, testing, cutover, change and the transition to operations.

What will my time look like?

Project Governance & Delivery

• Accountable for delivery of project scope, schedule and budget.
• Lead all project workstreams and coordinate activities across internal stakeholders, vendors, third-party implementation partners and systems.

Business Requirements & Process Design

• Develop the business requirements approach and workshops in consultation with the Chief People Officer and relevant stakeholders.
• Facilitate business requirements workshops with relevant stakeholders.

Procurement, Solution Design & Configuration

• Lead solution design with the selected vendor and third-party implementation partners, ensuring approved business requirements are translated into the proposed solution.
• Use approved business requirements to lead the market evaluation, procurement and selection of the new payroll system, as well as any associated implementation partners.

Integration & Data Migration

• Lead HR ecosystem integration activities, including required changes to workflows and data flows across SuccessFactors, the incoming payroll system and Human Force.
• Lead end-to-end data migration strategy and delivery, including source assessment, data mapping, cleansing, transformation, trial migrations, reconciliation, validation and final cutover.

Testing, Assurance & Cutover

• Lead the testing strategy and execution, including system testing, integration testing, user acceptance testing, payroll reconciliation and parallel payroll runs.

Change, Readiness & Transition

• Lead user readiness, training, communications and adoption activities with relevant business and change stakeholders.

Am I a good match?

• Demonstrated experience leading complex payroll and/or workforce management system implementation projects end-to-end.
• Strong understanding of payroll operations, controls, and implementation risks in complex award and/or enterprise agreement environments.
• Demonstrated experience leading business requirements definition and producing high-quality project documentation, including project plans, business requirements, RAID, governance, testing, migration, cutover, and handover artefacts.
• Experience leading integrations across payroll, time and attendance, and HRIS platforms.
• Strong project management capability with accountability for scope, schedule, budget, risk, and delivery outcomes.
• Strong stakeholder engagement, workshop facilitation, and communication skills.
• Proven ability to manage system selection, procurement, vendors, and third-party implementation partners.
• Demonstrated experience leading data migration, testing, parallel payroll, cutover, and go-live activities with a strong focus on accuracy, controls, and risk management.

What’s in it for you?

You will have the opportunity to lead an impactful payroll project, drive process improvements and collaborate with teams across the organisation. Be part of a supportive, values-led environment where your expertise helps create positive change while contributing to the Y's mission of building stronger communities.

Here’s what on offer

• Enjoy up to $18,900 per year to be salary packaged tax-free for everyday living expenses, meals and entertainment as part of a non-for-profit organisation
• Join a supportive, inclusive and passionate team in an organisation making a difference.
• Flexible working arrangement, up to 2 days of working from home
• Free gym membership which includes our fitness classes
• Employee Benefits Program
• Discounts for all Y OSHC Services and Day Care Facilities
• Discounted banking and loan rates
• Discounted private health insurance with Medibank
• Opportunity to participate in and give back to Y programs
• Counselling Employee Assistance Program

We are an inclusive workplace and welcome people from all backgrounds to apply. We all belong at the Y!

At the Y, we are committed to empowering all children and young people to feel safe and be safe. As a Child Safe organisation, all our candidates must have or obtain a working with children check.

To learn more about our screening processes, click here to view our Safeguarding Children and Young People Policy: https://ymca.org.au/about-us/safeguarding-children-young-people/safeguardingresources

Applicants are advised that it is an offence for a person disqualified or suspended from holding a blue card to commence or continue in regulated, child-related employment.