Payroll Officer, Payroll Services

Australian Electoral Commission; Canberra; On-site; AUD 65,000 - 90,000; Full time

Job summary

The Australian Electoral Commission in Canberra is seeking a Payroll Officer to manage day-to-day payroll processing and respond to enquiries about entitlements and conditions of service. You will calculate entitlements, interpret salaries and related entitlements, and maintain accurate payroll records in line with the AEC Enterprise Agreement and applicable legislation.

This role supports delivery of payroll services across the employee lifecycle and contributes to continuous improvements in

Qualifications

• Sound knowledge of payroll and general HR practices, procedures, operations and relevant public sector legislation.
• Demonstrated understanding of, and commitment to, delivering client-focused services in a processing environment.
• Proven ability to manage allocated tasks, meet competing priorities and deliver quality outcomes within established timeframes.
• Strong communication and stakeholder engagement skills, with the ability to assist in resolving issues across a geographically dispersed network.
• Strong research and analytical skills, with the ability to report on findings and identify opportunities to improve business efficiency.

Responsibilities

• Day-to-day payroll processing.
• Respond to payroll enquiries from internal and external stakeholders regarding entitlements and conditions of service.
• Calculate employee entitlements and interpret salaries and related entitlements, leave, and general conditions of service per the AEC Enterprise Agreement and legislation.
• Maintain accurate payroll records and undertake general administrative duties.
• Contribute to continuous improvements in operational practices, procedures and guidelines.

Skills

Payroll knowledge

HR practices

Client-focused service

Stakeholder engagement

Research & analysis

Tools

Aurion HRMIS

Job description

Australian Electoral Commission – Canberra ACT

The Payroll Services section plays a key role in supporting the AEC’s mission by managing the HR Management Information System (HRMIS) and delivering payroll services across the employee lifecycle. The team provides advice and guidance to business areas across the agency on salaries and related entitlements, leave, and general conditions of service, in accordance with the AEC Enterprise Agreement and relevant legislation, policies and procedures.

The Payroll Services section plays a key role in supporting the AEC’s mission by managing the HR Management Information System (HRMIS) and delivering payroll services across the employee lifecycle. The team provides advice and guidance to business areas across the agency on salaries and related entitlements, leave, and general conditions of service, in accordance with the AEC Enterprise Agreement and relevant legislation, policies and procedures.

The key duties of the position include:

This is an exciting opportunity to join the AEC and contribute to work that has a direct impact on Australia's democratic processes.

The Payroll Officer is responsible for undertaking day-to-day payroll processing and responding to enquiries from internal and external stakeholders regarding entitlements and conditions of service.

Key duties include calculating employee entitlements and interpreting and providing advice on salaries and related entitlements, leave, and general conditions of service in accordance with the AEC Enterprise Agreement and relevant legislation, policies and procedures.

The role also involves maintaining accurate payroll records, undertaking general administrative duties, and contributing to continuous improvements in operational practices, procedures and guidelines.

To excel you’ll have:

We are seeking a motivated and capable professional who can demonstrate the skills, knowledge and experience required to perform successfully in this role.

• Sound knowledge of payroll and general HR practices, procedures, operations and relevant public sector legislation.
• Demonstrated understanding of, and commitment to, delivering client-focused services in a processing environment.
• Proven ability to manage allocated tasks, meet competing priorities and deliver quality outcomes within established timeframes.
• Strong communication and stakeholder engagement skills, with the ability to assist in resolving issues across a geographically dispersed network.
• Strong research and analytical skills, with the ability to report on findings, contribute new ideas and identify opportunities to improve business efficiency.

Desirable

• Previous experience using Aurion Human Resource Management Information Systems (HRMIS).

Eligibility

• AEC employees must be Australian citizens.
• Any person who is, and seen to be active in political affairs, and intends to publicly carry on this activity, may compromise the strict neutrality of the AEC and cannot be considered.
• Applicants are required to consent to, undergo, obtain and maintain a character clearance.
• Applicants are required to consent to, undergo, obtain and maintain the security clearance required for this role.

Getting to know the Australian Electoral Commission

The Australian Electoral Commission (AEC) is at the heart of Australian democracy.The AEC is responsible for conducting federal elections and referendums, maintaining the Commonwealth electoral roll and making sure the Australian public is informed about all electoral matters. Our goal is to see that all eligible Australians actively participate in our democracy.The AEC values of electoral integrity through quality, agility and professionalism drive strategic and corporate planning and assist in organising the agency in a way that will effectively deliver the business into the future.The AEC is an equal opportunity employer which upholds the APS employment principles and actively encourages a diverse and inclusive workplace.

The AEC’s statutory functions in relation to the conduct of elections and referendums require that the AEC and its employees must be, and must be seen to be, impartial and politically neutral. As a result, the AEC Enterprise Agreement and Political Neutrality Policy state that it is an inherent requirement of AEC employment that employees, and prospective employees, are not publicly active in any political affairs and do not publicly engage in such activities. This includes advocating any issues associated with a referendum. Should a prospective employee fail to meet this inherent requirement, they will be ineligible for employment with the AEC.