Administrative Support Officer, Industrial Elections and Ballots

Australian Electoral Commission; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

The Australian Electoral Commission in Haymarket, NSW seeks an Administrative Support Officer to assist the Industrial Elections and Ballots Program. You will work with a small team in Melbourne or Sydney offices, providing administrative support during peak workload periods and assisting with preparation and delivery of elections and ballots.

Ideal candidates have strong organisational skills, attention to detail, and the ability to follow procedures.

Qualifications

• Provide effective administrative support and prioritize tasks within deadlines.
• Follow policies, procedures and instructions to support events.
• Handle data entry, postal voting tasks and vote processing with accuracy.
• Communicate clearly with colleagues and the public in writing and verbally.
• Prepare and update administrative documentation per procedures.

Responsibilities

• Provide administrative support during peak workload periods.
• Assist with preparation and delivery of industrial elections and ballots.
• Maintain accurate records and process information.
• Support data entry and postal voting activities with accuracy.
• Communicate effectively with stakeholders and the public.

Skills

Administrative support

Data entry

Records management

Communication skills

Attention to detail

Policy adherence

Job description

Administrative Support Officer, Industrial Elections and Ballots

Australian Electoral Commission - Haymarket NSW

The Industrial Elections and Ballots Program (IEB) is part of the Roll, Management and Industrial Events Branch of the AEC. IEB events, including industrial elections, protected actions ballots and fee-for-service electoral events, are conducted by two dedicated operational delivery teams based in Essendon Fields, Victoria and Haymarket, New South Wales.

Work is conducted in a collaborative team environment with staff members supporting each other to conduct individual events and deliver special projects. IEB provides team members with an opportunity to develop their election management skills and knowledge in a fast-paced operating environment, which can prepare them for other employment opportunities across the AEC.

The key duties of the position include:

This is an exciting opportunity to join the AEC and contribute to work that has a direct impact on Australia's democratic processes.

The Administrative Support Officer works within a small team and is based in the Melbourne or Sydney office. The role provides administrative support during peak workload periods and assists with the preparation and delivery of industrial elections and protected action ballots.

To excel you’ll have:

We are seeking a motivated and capable professional who can demonstrate the skills, knowledge and experience required to perform successfully in this role, including:

• Demonstrated ability to provide effective administrative support, including organising work, managing competing priorities, and completing tasks within established timeframes.
• Ability to follow policies, procedures and operational instructions, and apply them accurately to support the delivery of electoral events and related activities.
• Ability to undertake routine electoral processing tasks, including data entry, records management, postal voting activities, and supporting vote scrutiny processes, with a high degree of accuracy.
• Effective communication skills, including the ability to communicate clearly and professionally with colleagues, stakeholders and members of the public both verbally and in writing.
• Strong attention to detail, including the ability to maintain accurate records, process information correctly and identify potential errors or inconsistencies.
• Ability to use computer systems and business applications to process information, maintain records and support operational activities.
• Demonstrated ability to prepare, review and update administrative documentation in accordance with established procedures and quality standards.
• Knowledge of Australian electoral law and practice, or the ability to quickly acquire this knowledge.

Eligibility

• AEC employees must be Australian citizens.
• Any person who is, and seen to be active in political affairs, and intends to publicly carry on this activity, may compromise the strict neutrality of the AEC and cannot be considered.
• Applicants are required to consent to, undergo, obtain and maintain a character clearance.
• Applicants are required to consent to, undergo, obtain and maintain the security clearance required for this role.

Getting to know the Australian Electoral Commission

The Australian Electoral Commission (AEC) is at the heart of Australian democracy.The AEC is responsible for conducting federal elections and referendums, maintaining the Commonwealth electoral roll and making sure the Australian public is informed about all electoral matters. Our goal is to see that all eligible Australians actively participate in our democracy. The AEC values of electoral integrity through quality, agility and professionalism drive strategic and corporate planning and assist in organising the agency in a way that will effectively deliver the business into the future. The AEC is an equal opportunity employer which upholds the APS employment principles and actively encourages a diverse and inclusive workplace. The AEC's statutory functions in relation to the conduct of elections and referendums require that the AEC and its employees must be, and must be seen to be, impartial and politically neutral. As a result, the AEC Enterprise Agreement and Political Neutrality Policy state that it is an inherent requirement of AEC employment that employees, and prospective employees, are not publicly active in any political affairs and do not publicly engage in such activities. This includes advocating any issues associated with a referendum. Should a prospective employee fail to meet this inherent requirement, they will be ineligible for employment with the AEC.