Payroll Officer And Administration Assistant

Care; Merbein; Hybrid; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid working arrangements

Salary packaging up to $15,899

Pre-tax super contributions

Free onsite parking

Onsite childcare discounts

Annual leave loading 17.5%

Employee Assistance Program

Job summary

Rural Care Australia is seeking a Payroll Officer and Administration Assistant to join our Business Services team. You will manage fortnightly payroll for 160+ staff via Employment Hero, review entitlements, and improve HRIS/payroll processes across our services.

Applicants should have payroll qualifications or strong payroll experience, with excellent communication and attention to detail. We offer flexible hybrid work, salary packaging, onsite parking, and childcare benefits.

Qualifications

• Experience with payroll processing for 160+ staff.
• Knowledge of relevant awards and entitlements.
• Familiar with WorkSafe Victoria requirements and payroll procedures.
• Ability to self-manage to deadlines with minimal supervision.
• Strong written and verbal communication; confidentiality.
• Attention to detail and accuracy in payroll reporting.

Responsibilities

• Process fortnightly payroll for 160+ employees using Employment Hero.
• Review and implement entitlements across various awards and agreements.
• Utilise HRIS/payroll systems to drive improvements and efficiencies.
• Prepare payroll documentation for internal teams, agencies and auditors.
• Coach staff on Employment Hero HRIS and payroll processes.

Skills

WorkSafe Victoria

Payroll taxation

Leave reconciliations

Termination activities

Interpersonal skills

Attention to detail

Professionalism

Compassionate approach

Education

Payroll qualification

Bookkeeping qualification

Business qualification

Tools

Employment Hero

Job description

Job Description

About Us

Rural Care Australia (RCA) is a community-owned, not-for-profit organisation dedicated to delivering intergenerational services across the township of Merbein, Victoria. We operate Chaffey Aged Care, a 100-bed residential aged care facility, and Generations Early Learning, a 72-place long early years service which is one of Australia’s first shared site combining intergenerational learning and care services.

About the Position – Payroll Officer and Administration Assistant

Join our passionate and dedicated Business Services team as our newest Payroll Officer and Administration Assistant! If you’re driven by purpose and ready for meaningful work, we’d love to hear from you! Here’s what your day could look like at RCA:

• Providing fortnightly payroll processing for 160+ employees via the Employment Hero Payroll application.
• Playing a vital role in reviewing and implementing entitlements including allowances and overtime across a range of business types and industrial instruments. Our employees are covered by the Children’s Services Award, Educational Services (Teachers) Award, National Employment Standards and our own Enterprise Agreement.
• Utilising your HRIS and payroll application knowledge to continually implement improvements and efficiencies to Employment Hero Payroll.
• Drafting and disseminating accurate documentation relating to payroll reporting and statistics to internal teams, external agencies and external auditors in line with agreed timelines.
• Collaborating with employees to increase their operational knowledge of the Employment Hero HRIS and payroll application.
• Above all, bringing a cheerful attitude and compassionate approach to every interaction with colleagues, residents, children and broader stakeholders.

About You

As our Payroll Officer and Administration Assistant, you will be excited to bring the following qualifications, skills, knowledge and experience to our team:

• Certificate or qualification in payroll, bookkeeping or business will be highly regarded! In lieu of such qualifications we are more than happy to consider your professional payroll experience.
• Demonstrated knowledge of the WorkSafe Victoria workers compensation scheme as it relates to payroll processes and procedures.
• Knowledge of payroll tax requirements leave reconciliations and termination activities.
• Responsive, reliable and dependable in nature with the ability to effectively self-manage in line with deadlines.
• Exceptional interpersonal, verbal communication and literacy capabilities.
• Administratively adept, with a high level of attention to detail when completing work tasks.
• High degree of tact and professionalism, particularly when being exposed to sensitive and confidential information.
• Compassionate and motivated to achieve positive outcomes within early years and aged care industries.

Benefits

We celebrate and reward our amazing team members who go above and beyond every day for residents, children, their families and colleagues — Our benefits offering is strong and continually growing. As our next Payroll Officer and Administration Assistant, here are the benefits that we have in store for you:

• Flat organisational structure – report directly into the executive manager
• Flexible and hybrid working arrangements
• Generous annual salary packaging options to reduce your taxable income and increase your take home pay including:
  • packaging up to $15, 899 of your salary towards loans, credit card repayments, school fees, rent and bills
• Salary packaging via additional pre-tax superannuation contributions and novated leasing options
• Free onsite parking
• Onsite childcare with priority enrolment and discounts for the children of our employees
• 17.5% annual leave loading to maximise your salary and encourage the use of recreational leave
• Access to a private and confidential Employee Assistance Program.

More Information

For more information in relation to the organisation or for a confidential discussion in relation to the position contact Jacinta Robinson – Manager, Business Services via [phone] or [e-mail]

For more information in relation to the recruitment process please contact [e-mail]

Diversity and Inclusion

We are dedicated to fostering an inclusive environment where everyone feels free to be their true selves. We believe that every voice matters, all cultures are valued, and diverse perspectives are not just welcomed—they are essential to our success. We treat each other with fairness, respect, and dignity, regardless of race, gender, nationality, religion, age, sexual orientation, or any other unique trait that makes us who we are.

If you require any adjustments to the recruitment process (or employment) due to experiencing a disability, impairment, injury or incapacitation, please reach out to [e-mail] and let us know how we can assist you.

We are committed to providing a culturally safe recruitment process and working environment for First Nations People and individuals from culturally diverse environments. If you require any cultural considerations or adjustments throughout the recruitment process (or employment), please reach out to [e-mail] and let us know how we can assist you.