Payroll Officer

Department of Government Services; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

The Department of Government Services in Melbourne is seeking a Payroll Officer to ensure accurate SAP SuccessFactors payroll entries in line with VPS Enterprise Agreement and departmental policies.

You will advise on payroll conditions, save records in the records management system, and support the payroll team to meet pay timelines. This 12-month fixed-term role requires relevant work rights in Australia.

Qualifications

• Experience processing payroll in a large organisation.
• Familiarity with SAP SuccessFactors payroll modules.
• Knowledge of the VPS Enterprise Agreement a plus.
• Ability to provide practical payroll advice to staff.

Responsibilities

• Process fortnightly payroll transactions in line with policies and legislation.
• Maintain accuracy of employee data in the HR system and records management solution.
• Advise employees and managers on payroll conditions and entitlements.

Skills

Flexibility

Critical Thinking

Problem Solving

Stakeholder Management

Job description

Department of Government Services – Melbourne VIC

The Department of Government Services (DGS) wasestablishedon 1 January 2023 to improveeveryone’s experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising our systems and platforms across state and localgovernment as well as streamlining our corporate and procurement services.

You can find out more aboutour Ministers,leadershipand entitieshere:Department of Government Services.

The People Operations Branch

The People Operations branch supports the Department of Government Services, customer departments and portfolio agencies by delivering responsive, accurate and customer-focused people services across the employee lifecycle. The team provides operational support across recruitment, onboarding, employee movements, payroll, HR systems and workforce reporting, contributing to a seamless employee experience and an efficient, high-performing and engaged workforce.

About the Role

Reporting to the Payroll Service Lead, the Payroll Officer is responsible for ensuring payroll entries in SAP SuccessFactors are entered accurately, in line with the VPS Enterprise Agreement and departmental policies, ensuring supporting evidence has been provided as necessary. The Payroll Officer role also advises on payroll conditions and employee entitlements, saves records in the DGS records management solution and assists the broader payroll team with payroll production activities to ensure pay timelines are met.

Key Accountabilities

• Preparation and processing of the fortnightly payroll transactions in line with legislation, the VPS Enterprise Agreement and departmental policies including the following:
  • Leave processing including paid parental leave
  • Ad hoc allowances and deductions
  • Updating employee superannuation and tax details
  • Termination processing
  • Timesheet processing
• Maintain the accuracy and integrity of employee data in the HR information system (SAP SuccessFactors).
• Update and maintain associated personnel and payroll records, including saving records in the DGS records management system.
• Impart well-researched, accurate and meaningful advice to employees and managers on employment conditions and benefits.

About You

We are seeking applicants who have demonstrated experience from the following criteria:

• Flexibility and adaptability: ability to take on a range of tasks and adjust approach and priorities to suit to changing requirements.
• Critical Thinking and Problem Solving: resolves issues through understanding and interpretation of existing processes and guidance, applying critical thinking and problem-solving concepts in the right context.
• Systems Thinking: understands system workflows and impacts of particular courses of action on other parts of the system, function or team more broadly.
• Stakeholder Management: Takes steps to add value for the client or stakeholder; links people with other areas as appropriate; monitors client and stakeholder satisfaction; constructively deals with stakeholder issues.

This role is a 12 month fixed term position. This position is only open to applicants with relevant rights to work in Australia.

Other relevant information

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing role is only available to an Australian/New Zealand citizen or an Australian Permanent Resident. Preferred applicants will be required to undertake pre-employment screening. DGS actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples. All roles at DGS can be worked flexibly, however it may differ from role to role.