Payroll Coordinator Part-Time

Whitehaven Coal; Blackwater; On-site; AUD 41,000 - 52,000; Part time

Benefits offered by this job

26 Weeks Parental Leave

Referral bonus $4k

Study assistance

Leadership training

STRIVE awards

Career growth opportunities

Job summary

Whitehaven Coal Limited in Blackwater seeks a Part-Time Payroll Coordinator to support payroll processing, data integrity, and employee queries. The role is 24 hours per week, starting 6:30am, Monday to Friday, and uses UKG with HR collaboration.

Responsibilities include processing payroll data, maintaining attendance records, producing payroll reports, and acting as the key contact for payroll questions, leaves, and payslips.

Qualifications

• Minimum of 2–4 years of experience in a payroll or related administrative role.

Responsibilities

• Process payroll data accurately and in a timely manner.
• Maintain and validate time and attendance records.
• Assist in the preparation and facilitation of payroll reporting.
• Serve as the primary point of contact for employee and supervisor inquiries regarding payroll, leave, and UKG.
• Provide support to employees in understanding their payslip, deductions, and leave.
• Facilitate the resolution of payroll-related issues by liaising with the wider Payroll Team and HR as required.

Skills

Payroll coordination

Data entry

Communication

Team collaboration

Tools

Microsoft Excel

UKG

Job description

About the role

We are seeking a Part-Time Payroll Coordinator at our Blackwater Mine, who will play a critical role in supporting the payroll function by processing payroll data, managing payroll-related records, ensuring accurate record-keeping and compliance along with being the 'go to' person for employee queries. This role will work 24 hours per week Monday to Friday commencing at 6.30am - Monday-Thursday 5 hours and Friday 4 hours. This role supports the ongoing administration of UKG, collaborating with Payroll and HR teams to ensure workforce management and payroll activities are completed accurately, efficiently, and in compliance with organisational requirements.

What You’ll Do

• Process payroll data accurately and in a timely manner.
• Maintain and validate time and attendance records
• Assist in the preparation and facilitation of payroll reporting.
• Serve as the primary point of contact for employee and supervisor enquiries regarding payroll, leave, and UKG.
• Provide support to employees in understanding their payslip, deductions, and leave.
• Facilitate the resolution of payroll-related issues by liaising with the wider Payroll Team and HR as required.

What You’ll Bring

• Minimum of 2-4 years of experience in a payroll or related administrative role, preferably within the mining or industrial sector.
• Experience in a fast paced environment with exposure to time and attendance systems
• Strong attention to detail and ability to handle confidential information with discretion.
• Proficient Microsoft Excel skills
• Willingness and a 'can do' attitude and are proactive
• Strong organizational and communication skills.
• Ability to work collaboratively within a team environment and across departments.

Why Whitehaven?

• Industry leading 26 Weeks Parental Leave
• $4k for successful referrals
• Learning and skills development through study assistance and leadership training
• Awards and recognition through our STRIVE initiative
• Opportunities for career growth with new projects on the horizon