Payroll & Compliance Specialist

Fresh Clinics; Sydney; Remote; AUD 55,000 - 85,000; Part time

Benefits offered by this job

Flexible work

Remote-first culture

Wellness days

Parental support

EAP & therapy

Job summary

Fresh Clinics in Australia is seeking a precise payroll specialist to own end-to-end payroll and compliance for AU and US entities, ensuring accurate and timely payments while meeting statutory obligations. This hands-on, part-time role covers complex payroll cycles, regulatory compliance, data integrity, and collaboration with HR and finance to maintain audit readiness and smooth payroll operations.

If you value discretion, accuracy and a proactive process mindset, join Fresh Clinics and

Qualifications

• 3–5+ years of payroll processing experience in AU and US.
• Knowledge of PAYG, superannuation, STP2, and payroll tax.
• Experience with multi-entity, multi-currency environments is preferred.

Responsibilities

• Own end-to-end payroll for AU/US entities and contractors.
• Ensure statutory compliance across AU and US jurisdictions.
• Maintain employee master data and fix HRIS/GL data issues.
• Post payroll journals and month-end close reconciliation.

Skills

Payroll processing

Compliance knowledge

Attention to detail

Communication

Education

Accounting diploma/degree

Payroll certification (CPP or equivalent)

Tools

Rippling

Job description

You will own end-to-end payroll and compliance for our Australian and US entities, making sure every employee and contractor is paid accurately and on time, statutory obligations are met in both jurisdictions, and payroll data flows cleanly into Finance. It is a hands-on role that calls for precision, discretion and a strong compliance mindset across two regulatory environments. Permanent Part-time position, Mon-Wed

What you'll do

• Payroll processing (AU, US, EOR): run end-to-end payroll cycles for AU and US employees and contractors, covering new starters, terminations, leave, overtime, allowances, bonuses and commissions. Review and approve Philippines EOR payroll files from Rippling, and process off-cycle and termination payments within statutory timeframes.
• Statutory compliance (AU): maintain PAYG withholding, Superannuation Guarantee, STP2, state payroll tax and Modern Award/Fair Work compliance, and review contractor arrangements for payroll tax and super exposure.
• Statutory compliance (US): maintain federal and state withholding, FICA, unemployment insurance and wage-and-hour compliance, including review of Forms 941, 940 and W-2, W-9 collection and 1099 reporting. Manage registrations and lodge all filings and payments on time in both jurisdictions.
• Systems and data integrity: own Rippling for AU and US payroll, keep employee master data accurate, and fix payroll, HRIS and GL integration mismatches at the source.
• Month-end close: post payroll journals (leave, bonus, commission and payroll tax accruals), reconcile payroll to the general ledger each pay cycle and month end, and own payroll-related balance sheet accounts.
• Controls and audit readiness: keep process documentation current, operate within segregation-of-duties controls, stay continuously audit-ready and automate repetitive work where possible.
• Parental leave: manage statutory and Fresh top-up parental leave payments across Australia, the US and the Philippines, including KIT days and reconciling government or provider funding.
• Rippling Spend: maintain expense policies, reimbursement rates and approval settings, and process employee reimbursements to payroll deadlines.
• Employee support: be the first point of contact for payroll queries, working with HR, super funds, benefits providers and external payroll partners.

We'd love you to have

• 3–5+ years of payroll processing experience, including both AU and US payroll.
• Working knowledge of PAYG, superannuation, STP2, Modern Awards and payroll tax, plus US federal and state withholding, FICA and multi-state requirements.
• A diploma or degree in Accounting or a related field; payroll certification (e.g. CPP or Australian Payroll Association) is an advantage.
• Experience with Rippling (advantageous).
• Multi-entity, multi-currency experience is strongly preferred; fast-growth or private equity-backed experience is a plus.
• Sharp attention to detail, discretion with confidential data, and clear communication with non-specialists.
• A proactive, deadline-driven approach, and enjoyment of building process in a maturing finance function.

Why Fresh

• We're disrupting how hybrid healthcare is delivered
• We're remote-first and outcomes focused
• We're profitable and focused on building a long-term sustainable growth model
• Our Freshie's love working here (+65eNPS globally)
• Won AFR Best Places to Work award 2026

Perks and Benefits

Flexible Work

• Remote-first culture with flexible work arrangements
• Work-from-anywhere travel policy
• Returning to work support for parents
• Wellness Days: Quarterly days off to help you re-set and re-charge
• Fresh Minds: Our global, proactive approach to mental health (EAP) with unlimited therapy available
• Staff treatments & skincare perks (we’re Fresh Clinics, after all)
• Discounted healthcare & women's health programs

Parental Support

• 14 weeks paid primary carer, 6 weeks secondary carer

Your Perspective Matters

At Fresh, we believe that a diverse team is an innovative team. We are focused on creating an inclusive environment where people from all backgrounds, identities, and experiences feel they belong and can thrive.

We're building the future of Hybrid Healthcare and it starts with people like you.

Fresh Clinics is Australia's leading Medical Infrastructure-as-a-Service platform, supporting aesthetic medical practitioners and clinic partners across Australia and the United States. With a rapidly growing multi-entity structure, our Finance team plays a critical role in enabling operational discipline and sustainable growth.

If you’re looking for a workplace that celebrates our people, drives real-world impact, and champions innovation - welcome home.