Part-Time Office Maestro for Client-Focused Admin

Your GM; City of Brisbane; On-site; AUD 39,000 - 50,000; Part time

Job summary

Your GM in Brisbane is seeking a part-time Office Coordinator to support day-to-day administration on-site. You will manage calendars, organize files, prepare documents, coordinate meetings, greet visitors, handle calls, and mail, and assist with client-facing activities to maintain a professional office environment.

The role requires 20-25 hours weekly, Tuesday to Friday, five hours a day, with collaboration across managers and teams to ensure smooth operations and high-quality service.

Qualifications

• Strong administrative assistance skills with calendar management and records handling.
• Professional phone etiquette and confidence in client-facing environments.
• Operate and troubleshoot common office equipment (printers, scanners, phones).
• Customer-focused with responsiveness, reliability and professionalism.
• Clear written and verbal communication with attention to detail and accuracy.
• Sound organizational and time-management skills in a busy office.
• Proficiency with standard office software; experience with practice management systems is beneficial.
• Previous experience in a professional services environment is an advantage.
• Ability to work on-site part-time in Brisbane City and collaborate with diverse teams.

Responsibilities

• Handle day-to-day administrative tasks including calendars, files, documents and meetings.
• Warmly greet visitors, answer and direct phone calls, and manage mail flows.
• Support client-facing activities to ensure a professional and efficient office.
• Monitor office supplies and liaise with external vendors as needed.

Skills

Administrative support

Scheduling

Records management

Phone etiquette

Customer service

Written and verbal communication

Organizational skills

Time management

Team collaboration

Tools

Microsoft Office

Practice management systems

Job description

Your GM in Brisbane is seeking a part-time Office Coordinator to support day-to-day administration on-site. You will manage calendars, organize files, prepare documents, coordinate meetings, greet visitors, handle calls, and mail, and assist with client-facing activities to maintain a professional office environment.

The role requires 20-25 hours weekly, Tuesday to Friday, five hours a day, with collaboration across managers and teams to ensure smooth operations and high-quality service.