Part-Time Legal Assistant - Modern Practice & AI Workflow

Catalina Consultants; Sydney; On-site; AUD 45,000 - 70,000; Part time

Benefits offered by this job

Flexible hours

Office-based environment

Paralegal support

Job summary

Catalina Consultants is seeking a motivated, organised Legal Assistant for a part-time role on the Upper North Shore of Sydney. You will support two solicitors across Wills & Estates, Probate, Estate Administration and Property matters, with responsibility for file management and progressing matters.

The role emphasizes ownership, independence and a modern approach to legal practice, with an openness to AI and automation. 3 days per week, with potential for 4 days for the right candidate.

Qualifications

• Previous legal office experience, preferably across Wills & Estates, Probate and/or Property.
• Strong attention to detail and excellent organizational skills.
• Ability to manage competing priorities and deadlines with minimal supervision.
• Confident learning new systems and technology.
• Interest in AI and technology within the legal sector.
• Proactive, self-motivated and ownership-minded.

Responsibilities

• Draft and amend legal documents, correspondence and routine court documentation.
• Take ownership of file management, records and matter administration.
• Manage monthly billing and the Security Register.
• Handle conveyancing matters from post-exchange through settlement.
• Prepare and file Probate Court documents.
• Liaise with clients, courts and external professionals.
• Manage matter-related communications, calendars and deadlines.
• Support client engagement activities and payment follow-ups.
• Identify opportunities to use AI and automation to improve workflows.

Skills

Legal Assistant

Wills & Estates

Property Law

Attention to detail

Organization

Tech-savvy

Communication skills

Tools

Legal practice software

Job description

Catalina Consultants is seeking a motivated, organised Legal Assistant for a part-time role on the Upper North Shore of Sydney. You will support two solicitors across Wills & Estates, Probate, Estate Administration and Property matters, with responsibility for file management and progressing matters.

The role emphasizes ownership, independence and a modern approach to legal practice, with an openness to AI and automation. 3 days per week, with potential for 4 days for the right candidate.