Executive Assistant | Part-Time | 12-Month Maternity Leave Cover

Icon Corporate Services; Brisbane; Presencial; AUD 60.000 - 80.000; A tiempo parcial

Descripción de la vacante

Icon Corporate Services is seeking an experienced Executive Assistant to provide high-level support to the General Manager and senior leadership team in Queensland. The role covers diary management, travel, meeting coordination, drafting correspondence and coordinating communications across the office.

The successful candidate will liaise with clients, subcontractors and suppliers, support project teams, and assist HR onboarding.

Formación

• Proven experience as an Executive Assistant, ideally within the construction industry.
• A warm, approachable and professional manner in all interactions.
• A high level of integrity, discretion and confidentiality.
• Strong written and verbal communication skills.
• Ability to anticipate the needs of senior leaders.
• Excellent time management and prioritisation skills.
• Strong attention to detail and organisational capability.
• Ability to confidently manage multiple priorities.

Responsabilidades

• Providing high-level administrative support to the General Manager and senior leadership team, including diary management, travel arrangements, meeting coordination, presentations and correspondence.
• Liaising with internal and external stakeholders, including clients, subcontractors and suppliers.
• Supporting project teams with various administrative tasks as required.
• Preparing agendas and taking minutes for meetings.
• Drafting and coordinating Queensland communications, including newsletters, staff updates and social media content.
• Coordinating Queensland events, including venues, invitations, RSVPs, suppliers and promotional materials.
• Supporting HR with onboarding new starters, including induction schedules, equipment and new starter information.
• Preparing and processing credit card transactions and managing assigned supplier accounts.
• Coordinating photography requirements for projects and staff.
• Maintaining key office documents, calendars, organisation charts and contact information.
• Managing the day-to-day operation of the Queensland office.

Conocimientos

Executive support

Diary management

Stakeholder liaison

Communication

Time management

MS Office

Herramientas

Microsoft Office

Descripción del empleo

Executive Assistant | Part-Time | 12-Month Maternity Leave Cover

Why Icon?
With a workforce of nearly 800 employees and with projects across Australia and New Zealand Icon is a large, diversified construction business, and supported by our parent company Kajima Corporation. With over 80 projects ranging in size from $50m to $800m and annual revenues in excess of $1.7b, we have the industry’s greatest breadth of sector capability delivering projects of any size, any scale, anywhere.
At Icon, our people are our greatest asset. Without them, we would not be the successful business that we are today.
Main responsibilities include:

• Providing high-level administrative support to the General Manager and senior leadership team, including diary management, travel arrangements, meeting coordination, presentations and correspondence.
• Liaising with internal and external stakeholders, including clients, subcontractors and suppliers.
• Supporting project teams with various administrative tasks as required.
• Preparing agendas and taking minutes for meetings.
• Drafting and coordinating Queensland communications, including newsletters, staff updates and social media content.
• Coordinating Queensland events, including venues, invitations, RSVPs, suppliers and promotional materials.
• Supporting HR with onboarding new starters, including induction schedules, equipment and new starter information.
• Preparing and processing credit card transactions and managing assigned supplier accounts.
• Coordinating photography requirements for projects and staff.
• Maintaining key office documents, calendars, organisation charts and contact information.
• Managing the day-to-day operation of the Queensland office.

What you'll bring:

• Proven experience as an Executive Assistant, ideally within the construction industry.
• A warm, approachable and professional manner.
• A high level of integrity, discretion and confidentiality.
• Strong written and verbal communication skills.
• The ability to anticipate the needs of senior leaders.
• Excellent time management and prioritisation skills.
• Strong attention to detail and organisational capability.
• The ability to confidently manage multiple priorities.
• Proficiency in Microsoft Office.