Part-Time Administrative Officer - AUSPIN Program

Usyd; Sydney; Hybrid; AUD 84,000 - 103,000; Part time

Job summary

University of Sydney is seeking an Administration Officer (0.4 FTE) for the School of Medical Sciences to provide high-quality administrative support and coordinate processes. The role includes diary management, purchasing and invoicing, and stakeholder liaison, with a pro rata base salary plus superannuation.

The position is part-time, fixed-term until October 2029, with one in-office day per week at the Charles Perkins Centre and occasional out-of-hours work due to donor program demands.

Qualifications

• Qualifications in a relevant field (e.g., Certificate IV to Bachelor’s degree).
• Two to four years’ experience in administrative roles.
• Experience providing diary management support.
• Experience handling purchasing and invoicing processes.
• Strong computer literacy, especially Microsoft Office.
• Excellent organisational and time management skills.
• Strong communication and teamwork abilities.

Responsibilities

• Deliver general administrative and operational support.
• Investigate administrative matters and prepare recommendations.
• Manage enquiries and routine documentation.
• Provide diary, travel and accommodation management.
• Gather and summarise data for reports, charts and tables.
• Coordinate administrative processes and develop resources for the area.
• Manage purchasing, payments and invoices.
• Foster productive relationships with staff and stakeholders.
• Undertake other duties as approved by the Manager.

Skills

Diary management

Organization

Communication

Team collaboration

Time management

Education

Certificate IV / Diploma / Advanced Diploma / Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

University of Sydney is seeking an Administration Officer (0.4 FTE) for the School of Medical Sciences to provide high-quality administrative support and coordinate processes. The role includes diary management, purchasing and invoicing, and stakeholder liaison, with a pro rata base salary plus superannuation.

The position is part-time, fixed-term until October 2029, with one in-office day per week at the Charles Perkins Centre and occasional out-of-hours work due to donor program demands.