Administrative Officer - AUSPIN (Targeted)

University of Sydney; Sydney; On-site; AUD 37,000 - 46,000; Part time

Job summary

University of Sydney is seeking an Administration Officer (Part-time 0.4 FTE) to provide high-quality administrative and operational support within the School of Medical Sciences. The role will coordinate processes, maintain records and support stakeholder communication for AUSPIN activities.

Occasional out-of-hours work is required; one day per week in-office at Charles Perkins Centre. Qualifications include a relevant degree or equivalent, 2–4 years’ experience, diary management, and

Qualifications

• Qualifications in a relevant field, including a Certificate IV, Diploma, Advanced Diploma, Bachelor’s degree or equivalent combination of training and experience.
• 2–4 years’ experience in administrative roles
• Experience providing diary management support
• Experience managing purchasing and invoicing processes
• Strong computer literacy with Microsoft Office applications
• Excellent organisational and time management skills with ability to prioritise tasks
• Strong communication skills with ability to support a range of stakeholders
• Ability to work collaboratively in a team and contribute to a positive workplace culture

Responsibilities

• Deliver general administrative services and operational support within the work area
• Manage incoming enquiries and correspondence, prepare responses and routine documentation
• Provide administrative support including diary, travel and accommodation management
• Gather, organise and summarise data to prepare reports, charts, graphs and tables
• Coordinate administrative processes and the development of resources for the work area
• Manage purchasing, payment and invoice processes to support operations
• Develop and maintain productive relationships with staff and stakeholders across the University

Skills

Diary management

Purchasing & invoicing

MS Office

Communication

Organisation

Education

Bachelor’s degree or equivalent in admin/related field

Tools

Microsoft Office

Job description

Part time (0.4FTE), fixed term until October 2029 Exciting opportunity to be an Administration Officer with the School of Medical Sciences Base Salary starting at $93,345 (pro rata) + 17% superannuation

About the opportunity

The Administrative Officer provides high-quality administrative and operational support to ensure the effective delivery of services within the designated work area. The role is responsible for coordinating administrative processes, maintaining accurate records, supporting stakeholder communication and ensuring the efficient flow of information across the team. The successful candidate will provide professional administrative support through coordinating processes, managing information, supporting financial administration and developing productive relationships across the University.

Project name: Australasian Pancreas and Islet Network (AUSPIN). This position is to support the workings of a new program to distribute human donor pancreas to researchers across Australasian working on diabetes. This administrative role involves liaison with clinicians and researchers, collating information and databases and organisation of meetings. The role will largely be conducted in normal office hours but the nature of human donations means that occasional out of hours work is necessary. The candidate will have good communication skills, be organised and be capable of working independently. This is a Targeted Aboriginal and/or Torres Strait Islander Position. While we welcome applications from all candidates, this is a targeted role for Aboriginal and/or Torres Strait Islander people. As part of our commitment to diversity and inclusion, Aboriginal and/or Torres Strait Islander candidates will be assessed as a priority. This Exemption is claimed under Section 21 of the Anti-Discrimination Act 1977. It is required to be one day per week in office at the Charles Perkins Centre, the day is flexible but must be consistent each week.

Your key responsibilities will be to:

• deliver general administrative services and operational support to the work area investigate administrative matters and prepare advice, recommendations and solutions
• manage incoming enquiries and correspondence, preparing responses and routine documentation
• provide administrative support including diary, travel and accommodation management
• gather, organise and summarise data from a range of sources to prepare reports, charts, graphs and tables
• coordinate administrative processes, services and the development of resources for the work area
• manage purchasing, payment and invoice processes to support effective operations
• develop and maintain productive working relationships with staff and stakeholders across the University
• undertake other duties relevant to the role’s key accountabilities as approved by the Manager and commensurate with the role’s classification level

About you

qualifications in a relevant field, including a Certificate IV, Diploma, Advanced Diploma, Bachelor’s degree or equivalent combination of relevant training and experience

two to four years’ experience in administrative roles

experience providing diary management support

experience managing purchasing and invoicing processes

strong computer literacy skills, including proficiency with Microsoft Office applications

excellent organisational and time management skills with the ability to prioritise competing tasks and meet deadlines

strong communication skills with the ability to provide professional and effective support to a range of stakeholders

ability to work collaboratively as part of a team and contribute to a positive workplace culture

Sponsorship / work rights for Australia

Work Rights: you must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in satisfactory terms to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

The University values are excellence, trust and accountability.

The University of Sydney is committed to diversity and social inclusion.

Applications from people of culturally and linguistically diverse backgrounds; equity target groups including women, people with disabilities, people who identify as LGBTIQ; and people of Aboriginal and Torres Strait Islander descent, are encouraged.

Additional information

Want to know more about working at the University of Sydney? https://www.sydney.edu.au/about-us.html