Senior Admin & Operations Lead (Academic)

University of Sydney; Sydney; Remote; AUD 97,000 - 118,000; Full time

Job summary

The University of Sydney, Sydney Pharmacy School, is seeking a Senior Administration Officer to join the professional services team on a fixed-term basis from January 2027 to June 2027 to cover staff leave. You will provide high-level administrative support, manage HR and financial processes, coordinate meetings and events, and ensure efficient service delivery to staff and stakeholders.

You will work closely with the School Manager and executive team, supporting reports, data summaries, and

Qualifications

• Relevant tertiary qualifications in business administration or a related discipline, or an equivalent combination of training and experience.
• Experience providing high-level administrative and executive support in a large organisation, preferably in higher education.
• Strong organisational skills and ability to manage competing priorities and deadlines.
• Excellent verbal and written communication and customer service commitment.

Responsibilities

• Provide high-level administrative and operational support to the school manager and executive support team.
• Coordinate meetings, events, travel, agendas and minutes.
• Manage HR processes, leave management and policy enquiries.
• Support financial administration including invoicing, purchasing, budget tracking and reporting.
• Prepare reports, data summaries, and documentation to support decision-making.
• Maintain records and ensure compliance with policies and procedures.
• Build relationships with staff across the faculty and university.

Skills

Executive support

Time management

Communication

Problem solving

Customer service

Team collaboration

Microsoft Office

Data reporting

Education

Bachelor or higher in business administration or related field

Tools

Microsoft Office

HR systems

Invoicing systems

Finance software

Job description

The University of Sydney, Sydney Pharmacy School, is seeking a Senior Administration Officer to join the professional services team on a fixed-term basis from January 2027 to June 2027 to cover staff leave. You will provide high-level administrative support, manage HR and financial processes, coordinate meetings and events, and ensure efficient service delivery to staff and stakeholders.

You will work closely with the School Manager and executive team, supporting reports, data summaries, and