Part-Time Admin & Scheduling Specialist

Shade Solutions Qld; North Lakes; On-site; AUD 3,444,000 - 4,684,000; Part time

Job summary

Shade Solutions QLD, based in North Lakes, Australia, is seeking an Administrative Assistant on a casual basis to work 3 days per week from 9:00 am to 4:00 pm. The role focuses on efficient office administration, accurate record-keeping, and strong customer service.

Key duties include handling calls, scheduling, filing, invoicing with Xero, and using ServiceM8. The ideal candidate will have prior admin experience, familiarity with Xero and ServiceM8, and a solid understanding of WHS.

Qualifications

• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks in a busy office.

Responsibilities

• Answer and direct incoming phone calls professionally.
• Schedule appointments and coordinate calendars.
• Manage filing systems and keep accurate records.
• Perform general administrative duties.
• Process invoices using Xero and handle bookkeeping tasks.

Skills

Communication

Attention to detail

multitasking

Customer focus

Tools

Xero

ServiceM8

Microsoft Office

Job description

Shade Solutions QLD, based in North Lakes, Australia, is seeking an Administrative Assistant on a casual basis to work 3 days per week from 9:00 am to 4:00 pm. The role focuses on efficient office administration, accurate record-keeping, and strong customer service.

Key duties include handling calls, scheduling, filing, invoicing with Xero, and using ServiceM8. The ideal candidate will have prior admin experience, familiarity with Xero and ServiceM8, and a solid understanding of WHS.