Parish Secretary

Catholic Archdiocese of Melbournbe; Hastings; On-site; AUD 55,000 - 70,000; Full time

Job summary

Catholic Archdiocese of Melbournbe Hastings, VIC, is seeking a Parish Secretary to support daily parish administration across St Brendan's, Somerville, Immaculate Conception Hastings, and St Peter's Shoreham. You will be the first contact for parishioners, handling reception, records, communications and calendar management.

Responsibilities include producing the weekly parish newsletter, maintaining the website and social media, processing accounts payable/receivable, and assisting with

Qualifications

• Previous experience in administration, office coordination or a similar role.
• Strong organisational skills with excellent attention to detail.
• Experience with accounts payable/receivable and general financial administration.
• Proficiency in Microsoft Office (Word, Excel and Outlook).
• Experience using PACEM (or the ability to quickly learn new systems) is highly regarded.
• Excellent communication and interpersonal skills with a friendly, service-focused approach.
• Ability to manage competing priorities while maintaining confidentiality and professionalism.
• An understanding of, and respect for, the mission and values of the Catholic Church. Knowledge of Catholic liturgy and sacraments will be highly regarded.

Responsibilities

• Provide a warm and professional reception for parishioners, visitors and community members.
• Manage parish office administration, including correspondence, filing, records and office supplies.
• Coordinate parish calendars, bookings and events, including baptisms, weddings, funerals and parish activities.
• Prepare and distribute the weekly parish newsletter and maintain parish website and social media content.
• Maintain parish records and databases, including sacramental registers and the PACEM system.
• Support the administration of sacramental programs and parish ministries.
• Assist with accounts payable and receivable, financial administration and stewardship programs in collaboration with the Parish Bookkeeper.
• Provide general administrative support to the Parish Priest and attend meetings as required.

Skills

Reception

Administration

Office coordination

Accounts payable/receivable

Microsoft Office

PACEM

Communication

Confidentiality

Teamwork

Tools

PACEM

Job description

Catholic Archdiocese of Melbournbe – Hastings VIC

Full time

20h ago , from Catholic Archdiocese of Melbournbe

Westernport Parish is seeking a welcoming and capable Parish Secretary to support the day-to-day administration of our vibrant Catholic parish community, comprising St Brendan's, Somerville, Immaculate Conception, Hastings, and St Peter's, Shoreham.

As the first point of contact for parishioners and visitors, you will play a key role in ensuring the parish office operates efficiently while providing administrative support for the pastoral, liturgical and sacramental life of the parish.

KEY RESPONSIBILITIES

• Provide a warm and professional reception for parishioners, visitors and community members.
• Manage parish office administration, including correspondence, filing, records and office supplies.
• Coordinate parish calendars, bookings and events, including baptisms, weddings, funerals and parish activities.
• Prepare and distribute the weekly parish newsletter and maintain parish website and social media content.
• Maintain parish records and databases, including sacramental registers and the PACEM system.
• Support the administration of sacramental programs and parish ministries.
• Assist with accounts payable and receivable, financial administration and stewardship programs in collaboration with the Parish Bookkeeper.
• Provide general administrative support to the Parish Priest and attend meetings as required.

WHAT YOU BRING

• Previous experience in administration, office coordination or a similar role.
• Strong organisational skills with excellent attention to detail.
• Experience with accounts payable/receivable and general financial administration.
• Proficiency in Microsoft Office (Word, Excel and Outlook).
• Experience using PACEM (or the ability to quickly learn new systems) is highly regarded.
• Excellent communication and interpersonal skills with a friendly, service-focused approach.
• Ability to manage competing priorities while maintaining confidentiality and professionalism.
• An understanding of, and respect for, the mission and values of the Catholic Church. Knowledge of Catholic liturgy and sacraments will be highly regarded.