Paralegal/Legal Secretary

Marino Lawyers; Brisbane; On-site; AUD 65,000 - 75,000; Full time

Job summary

Sparke Helmore is seeking a Secretary to join our Brisbane Property practice, supporting a small, specialised team and a Partner. The role offers permanent, full-time hours with standard business days and some flexibility.

You will handle client billing, file management, document preparation, settlements coordination, and diary management to support a busy commercial practice. The ideal candidate has at least 1 year of legal secretarial experience, strong organisational skills, and excellent

Qualifications

• Minimum 1 year experience as a legal assistant or secretary.
• Exposure to property, commercial, real estate or transactional legal work preferred.
• Candidate is highly organised, proactive and detail-oriented with strong communication.

Responsibilities

• Client billing and reporting.
• File management.
• Document preparation.
• Coordinating settlements and transactions.
• Diary and meeting management, providing high-quality administrative support.

Skills

Strong communication

Organised

Attention to detail

Job description

Secretary – Property practice – Brisbane

As an independent Australian firm with a long history and a big heart, we have a rich story to tell. Our spirit is built on the power of relationships with our people, clients and communities.

At Sparke Helmore, you’ll be actively involved as part of a diverse, genuine and friendly team. We’ll help you harness your ambition and take your skills to new heights with exposure to outstanding clients and easy access to exceptional leaders and mentors.

Your story is yours to define. We’d like to be part of it and for you to be part of ours.

We have a rare opportunity for a developing Secretary to join our Property practice in Brisbane working directly with Partner, Paul O’Dea.

About the team and the work

• You will support a small and specialised Property team, working across a broad range of property, development, projects and transactions matters for developers, investors, fund managers, government authorities and private clients.
• You will work collaboratively with lawyers and administrative professionals in a supportive team environment, using robust processes and excellent systems.
• Your duties will include client billing and reporting, file management, document preparation, coordinating settlements and transactions, diary and meeting management, and providing high-quality administrative support across a busy commercial practice.
• This is a permanent, full-time position with standard business hours Monday to Friday and some flexibility.

What the market says

Recognised in The Best Lawyers in Australia™ 2027 for Leasing Law, Real Property Law, and Retirement Villages and Senior Living Law

Finalist: Law Firm of the Year, Australian Law Awards, 2026
5-Star Employer of Choice, 2026 – Stand Out Winner (Wellbeing and Experience)

About you

• You will have at least 1 year’ experience as a legal assistant or secretary, ideally with previous exposure to property, commercial, real estate or transactional legal work.
• You will be highly organised, proactive and detail-oriented, with strong communication skills and the ability to manage competing priorities in a fast-paced environment.

What Sparke Helmore can offer you

Our culture is one which values and celebrates diversity to better represent the communities in which we live and work. We encourage people from all backgrounds to join us - and bring their whole selves to work.

We recognise people value things differently. That's why our comprehensive benefits program is wide ranging so that everyone can find something that appeals to them. We're sure you will find something to love about what Sparke Helmore has to offer.

Background Screening: Successful applications will be subject to pre-employment and in some circumstances, ongoing background checks which include a criminal history check.