Secretary, Litigation

SHL; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Sparke Helmore in Melbourne is seeking a dedicated Legal Secretary to join the Statutory Lines team on a 12-month fixed-term contract. In this fast-paced role you will liaise with clients and courts, draft a range of documents, manage filing and billing using Aderant or similar systems, and support multiple legal teams to keep matters progressing smoothly.

You'll work closely with clients, courts, and service providers to progress cases with accuracy and timeliness.

Qualifications

• Proven experience in a Legal Secretarial role.
• Ability to manage high-volume workload and deadlines.
• Proactive attitude with attention to detail.

Responsibilities

• Liaising professionally via telephone with clients, courts, legal firms, and service providers to facilitate case progress and coordination.
• Drafting a wide range of legal documents, including formal correspondence, court filings, briefs to Counsel and expert witnesses.
• Managing filing efficiently, including electronic document handling, archiving, file closures, printing, and court submissions.
• Processing monthly billing using Aderant or similar systems, and monthly client reporting.

Job description

Why Sparke Helmore?

As an independent Australian firm with a long history and a big heart, we have a rich story to tell. Our spirit is built on the power of relationships with our people, clients and communities.

At Sparke Helmore, you’ll be actively involved as part of a diverse, genuine and friendly team. We’ll help you harness your ambition and take your skills to new heights with exposure to outstanding clients and easy access to exceptional leaders and mentors.

Your story is yours to define. We’d like to be part of it and for you to be part of ours.

We have an exciting opportunity for a Secretary to join our team in Melbourne working with our Statutory Lines practice. This role is for a 12 month, permanent, fixed-term contract.

More about the work

• Liaising professionally via telephone with clients, courts, legal firms, and service providers to facilitate case progress and coordination.
• Drafting a wide range of legal documents, including formal correspondence, court filings, briefs to Counsel and expert witnesses.
• Managing filing efficiently, including electronic document handling, archiving, file closures, printing, and court submissions.
• Processing monthly billing using Aderant or similar systems, and monthly client reporting.

What the market says

• Winner:LawFirmoftheYear,Insurance,BestLawyers,2027
• Ranked:Tier1InsuranceLaw,BestLawyers,2027
• Ranked:Tier2Litigation,BestLawyers,2027
• Finalist:LawFirmoftheYear,AustralianLawAwards,2026
• 5‑StarEmployerofChoice,2025–StandOutWinner(WellbeingandExperience)

More about you

• Proven experience in a Legal Secretarial role, with a proactive attitude and a commitment to delivering accurate, timely support to both clients and legal teams.
• Ability to thrive in a high-volume environment, managing competing deadlines with precision and attention to detail.

What Sparke Helmore can offer you

Our culture is one which values and celebrates diversity to better represent the communities in which we live and work. We encourage people from all backgrounds to join us - and bring their whole selves to work.

We recognise people value things differently. That’s why our comprehensive benefits program is wide ranging so that everyone can find something that appeals to them. We’re sure you will find something to love about what Sparke Helmore has to offer.

To find out more about what is on offer at Sparke Helmore please visit our website: Join us

We believe the best stories are shared

Background Screening:

Successful applications will be subject to pre-employment and in some circumstances, ongoing background checks which include a criminal history check.

For further information regarding this opportunity please contact Nikki Costelloe on [phone].