Legal Secretary, Property

Spamil; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Benefits program

Job summary

Sparke Helmore is seeking a developing Secretary to join the Property practice in Brisbane, supporting a Partner in a busy commercial team. You will manage client billing, file management, document drafting, settlements coordination and diary management within a supportive environment.

The role is permanent and full-time with standard hours Monday to Friday, offering exposure to property, development and transactional matters and opportunities to work with experienced lawyers and mentors.

Qualifications

• At least 1 year of experience as a legal assistant or secretary, ideally in property, commercial, real estate or transactional work.
• Highly organised, proactive and detail-oriented with strong communication skills and ability to manage competing priorities.

Responsibilities

• Handle client billing and reporting and file management.
• Prepare documents and coordinate settlements and transactions.
• Manage diaries and meetings and provide high-quality administrative support across the practice.

Skills

Admin support

Legal secretary

Diary management

Communication skills

Tools

Billing software

Document management system

Job description

Why Sparke Helmore?

As an independent Australian firm with a long history and a big heart, we have a rich story to tell. Our spirit is built on the power of relationships with our people, clients and communities.

At Sparke Helmore, you'll be actively involved as part of a diverse, genuine and friendly team. We'll help you harness your ambition and take your skills to new heights with exposure to outstanding clients and easy access to exceptional leaders and mentors.

Your story is yours to define. We'd like to be part of it and for you to be part of ours.

We have a rare opportunity for a developing Secretary to join our Property practice in Brisbane working directly with Partner, Paul O'Dea .

About the team and the work

You will support a small and specialised Property team, working across a broad range of property, development, projects and transactions matters for developers, investors, fund managers, government authorities and private clients.

You will work collaboratively with lawyers and administrative professionals in a supportive team environment, using robust processes and excellent systems.

Your duties will include client billing and reporting, file management, document preparation, coordinating settlements and transactions, diary and meeting management, and providing high-quality administrative support across a busy commercial practice.

This is a permanent, full-time position with standard business hours Monday to Friday and some flexibility.

What the market says

• Recognised in The Best Lawyers in Australia™ 2027 for Leasing Law, Real Property Law, and Retirement Villages and Senior Living Law
• Finalist: Law Firm of the Year, Australian Law Awards, 2026
• 5‑Star Employer of Choice, 2026 - Stand Out Winner (Wellbeing and Experience)

About you

You will have at least 1 year' experience as a legal assistant or secretary, ideally with previous exposure to property, commercial, real estate or transactional legal work.

You will be highly organised, proactive and detail-oriented, with strong communication skills and the ability to manage competing priorities in a fast-paced environment.

What Sparke Helmore can offer you

Our culture is one which values and celebrates diversity to better represent the communities in which we live and work. We encourage people from all backgrounds to join us - and bring their whole selves to work.

We recognise people value things differently. That's why our comprehensive benefits program is wide ranging so that everyone can find something that appeals to them. We're sure you will find something to love about what Sparke Helmore has to offer.

To find out more about what is on offer at Sparke Helmore please visit our website: Join us

Background Screening

Successful applications will be subject to pre-employment and in some circumstances, ongoing background checks which include a criminal history check.

For further information regarding this opportunity please contact Nikki Costelloe on [phone].