Paralegal & Legal Operations Coordinator

Consórcio de Alumínio do Maranhão (Alumar); Perth; On-site; AUD 70,000 - 98,000; Full time

Benefits offered by this job

Attractive remuneration and variable-b

Paid employee volunteering hours

Employee assistance program

My Alcoa Benefits program

Generous leave entitlements

Salary packaging options

Job summary

Alcoa Australia is seeking a Paralegal & Legal Operations Coordinator to provide operational, administrative and paralegal support across legal, regulatory and governance matters. You will report to the Senior Legal Counsel and collaborate with legal professionals and business stakeholders to drive efficient delivery of services.

You will support legal operations, records, and governance, while coordinating workflows, maintaining records and driving improvement through technology adoption and

Qualifications

• Experience supporting legal operations, governance and records management.
• Experience coordinating litigation, regulatory, compliance processes.
• Ability to manage multiple workflows, deadlines and stakeholders.

Responsibilities

• Coordinate legal operations and paralegal support across litigation and disputes, including workers' compensation and HR matters.
• Support information requests, data privacy, ethics and regulatory tasks with accurate records.
• Provide legal support to Human Resources, Real Estate and Project teams, handling due diligence and document prep.
• Assist with company secretarial and governance tasks, maintain legal registers and boards docs.
• Manage matter and document management systems, invoicing, budgeting and reporting.
• Liaise with internal teams, external law firms and consultants to monitor workflows and risk.

Skills

Legal administration

Paralegal practice

Legal operations

Litigation support

Data privacy

Stakeholder management

Microsoft 365

Education

Business Admin/Others

Legal Studies

Paralegal Practice

Tools

Ascent

iManage

SAP

Oracle

Concur

Diligent

Job description

Shape Your World

About the Role

Our Australian Legal team has a unique opportunity for a Paralegal & Legal Operations Coordinator to provide operational, administrative and paralegal support across a broad range of legal, regulatory and governance matters.

Reporting to the Senior Legal Counsel, you will work closely with legal professionals and business stakeholders to support the efficient delivery of legal services. This includes coordinating legal processes, managing records and systems, supporting legal operations, and driving continuous improvement through the adoption of technology and innovative ways of working.

In this role, you will:

• Coordinate legal operations and paralegal support across litigation and dispute matters including workers' compensation, employment-related matters and engagement with external legal providers.
• Support Freedom of Information, data privacy, regulatory requests, ethics and compliance activities, ensuring records, reporting and documentation are managed accurately and efficiently.
• Provide legal support to Human Resources, Real Estate and Project teams including employment processes, due diligence activities, document preparation and stakeholder coordination.
• Support company secretarial and governance activities through the maintenance of corporate records, board documentation, legal registers and other governance requirements.
• Manage legal systems and operational processes including matter management, document management, invoicing, budgeting, accruals and reporting.
• Act as a key liaison between the Legal Team, internal stakeholders, external law firms and consultants, while maintaining accurate records, managing workflows and deadlines and supporting legal risk management and continuous improvement initiatives.

What’s on offer

• Attractive remuneration and variable bonus plan.
• Paid employee volunteering hours within our community.
• Employee assistance program for personal support services.
• My Alcoa Benefits program offering travel, lifestyle, health and wellbeing discounts.
• Generous leave entitlements including a leisure a day off every 4-week period.
• Salary packaging options for a novated car lease, employee share plan and superannuation.

What you can bring to the role

• Qualifications in Business Administration, Legal Studies, Paralegal Practice or a related discipline, supported by experience in a legal administration, paralegal or legal operations environment.
• Demonstrated experience supporting litigation, regulatory, compliance and governance processes with the ability to manage legal registers, workflows and documentation.
• Strong organisational and stakeholder management skills with a proven ability to manage competing priorities, coordinate multiple activities and meet critical deadlines.
• Experience using legal matter management, document management and financial systems ideally including platforms such as Ascent, iManage, SAP, Oracle, Concur, Diligent or similar.
• Advanced Microsoft 365 capability, including Excel and SharePoint, with experience in reporting, analytics and continuous improvement initiatives using digital tools and technologies.
• A collaborative mindset with a proven ability to work effectively across diverse teams, build trusted relationships and contribute positively to a high-performing and inclusive team environment.

Additional information

• Interviews may progress prior to the closing date, although all applications will be considered.
• You will only be contacted if you are shortlisted for an interview, this process can take up to four weeks from the closing date.

Be part of shaping our organisation and join us in building a legacy of excellence for future generations.

#AlcoaAUS

#LI-JR1

About the Location

Alcoa Australia’s company headquarters is located at 235 St Georges Terrace in Perth CBD, Western Australia, on Whadjuk Noongar land. The office is conveniently close to public transport and parking, and hosts employees from various business functions, including Commercial, Finance, Sustainability, Communications, and Human Resources, as well as expert teams supporting local and global locations. Our head office offers modern, open-plan working facilities and excellent end-of-trip amenities within a state-of-the-art building.

We are values led, vision driven and united by our purpose of transforming raw potential into real progress.Our commitments to Inclusion, Diversity & Equity include providing trusting workplaces that are safe, respectful and inclusive of all individuals, free from discrimination, bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate.

This is a place where you are empowered to do your best work, be your authentic self, and feel a true sense of belonging. Come join us and shape your career!

Your work. Your world. Shape them for the better.