Paralegal & Legal Operations Coordinator

Alcoa Australia; Perth; Presencial; AUD 65.000 - 95.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Attractive remuneration and bonus plan

Volunteer hours within the community

Employee assistance program

My Alcoa Benefits program

Leisure day off every 4 weeks

Salary packaging options

Descripción de la vacante

Alcoa Australia is seeking a Paralegal & Legal Operations Coordinator to provide operational, administrative and paralegal support across a broad range of legal, regulatory and governance matters in Perth, WA. Reporting to the Senior Legal Counsel, you will collaborate with legal professionals and business stakeholders to enhance efficiency and drive improvements through technology-enabled processes.

You will coordinate legal operations across litigation, FOI, data privacy, compliance and HR,

Formación

• Qualifications in Business Administration, Legal Studies, Paralegal Practice, supported by experience in a legal administration, paralegal or legal operations environment.
• Demonstrated experience supporting litigation, regulatory, compliance and governance processes with ability to manage records, workflows and documentation.
• Strong organisational and stakeholder management skills with ability to meet deadlines.
• Experience using legal matter management, document management and financial systems (Ascent, iManage, SAP, Oracle, Concur, Diligent, etc.).

Responsabilidades

• Coordinate legal operations and paralegal support across litigation and dispute matters including workers' compensation, employment-related matters and engagement with external legal providers.
• Support Freedom of Information, data privacy, regulatory requests, ethics and compliance activities, ensuring records, reporting and documentation are managed accurately and efficiently.
• Provide legal support to Human Resources, Real Estate and Project teams including employment processes, due diligence activities, document preparation and stakeholder coordination.
• Support company secretarial and governance activities through the maintenance of corporate records, board documentation, legal registers and other governance requirements.
• Manage legal systems and operational processes including matter management, document management, invoicing, budgeting, accruals and reporting.
• Act as a key liaison between the Legal Team, internal stakeholders, external law firms and consultants, while maintaining accurate records, managing workflows and deadlines and supporting legal risk management and continuous improvement initiatives.

Conocimientos

Organisational skills

Stakeholder management

Legal operations

Microsoft 365

Project coordination

Educación

Business Administration

Legal Studies

Paralegal Practice

Herramientas

Ascent

iManage

SAP

Oracle

Concur

Diligent

SharePoint

Excel

Descripción del empleo

Shape Your World At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it, every Alcoan is a work‑shaper, team‑shaper, idea‑shaper & world‑shaper. This is your opportunity to help shape the future of sustainability with world‑changing innovations and low‑carbon technologies. Become a valued part of the team that’s shaping the future of aluminium, revolutionising the way the world lives, builds, moves and flies. Be part of it and shape your world.

#AlcoaAUS #LI-JR1

About the Role

Our Australian Legal team has a unique opportunity for a Paralegal & Legal Operations Coordinator to provide operational, administrative and paralegal support across a broad range of legal, regulatory and governance matters. Reporting to the Senior Legal Counsel, you will work closely with legal professionals and business stakeholders to support the efficient delivery of legal services. This includes coordinating legal processes, managing records and systems, supporting legal operations, and driving continuous improvement through the adoption of technology and innovative ways of working.

In this role, you will:

• Coordinate legal operations and paralegal support across litigation and dispute matters including workers' compensation, employment-related matters and engagement with external legal providers.
• Support Freedom of Information, data privacy, regulatory requests, ethics and compliance activities, ensuring records, reporting and documentation are managed accurately and efficiently.
• Provide legal support to Human Resources, Real Estate and Project teams including employment processes, due diligence activities, document preparation and stakeholder coordination.
• Support company secretarial and governance activities through the maintenance of corporate records, board documentation, legal registers and other governance requirements.
• Manage legal systems and operational processes including matter management, document management, invoicing, budgeting, accruals and reporting.
• Act as a key liaison between the Legal Team, internal stakeholders, external law firms and consultants, while maintaining accurate records, managing workflows and deadlines and supporting legal risk management and continuous improvement initiatives.

What’s on offer

• Attractive remuneration and variable bonus plan.
• Paid employee volunteering hours within our community.
• Employee assistance program for personal support services.
• My Alcoa Benefits program offering travel, lifestyle, health and wellbeing discounts.
• Generous leave entitlements including a leisure a day off every 4-week period.
• Salary packaging options for a novated car lease, employee share plan and superannuation.

What you can bring to the role

• Qualifications in Business Administration, Legal Studies, Paralegal Practice or a related discipline, supported by experience in a legal administration, paralegal or legal operations environment.
• Demonstrated experience supporting litigation, regulatory, compliance and governance processes with the ability to manage legal registers, workflows and documentation.
• Strong organisational and stakeholder management skills with a proven ability to manage competing priorities, coordinate multiple activities and meet critical deadlines.
• Experience using legal matter management, document management and financial systems ideally including platforms such as Ascent, iManage, SAP, Oracle, Concur, Diligent or similar.
• Advanced Microsoft 365 capability, including Excel and SharePoint, with experience in reporting, analytics and continuous improvement initiatives using digital tools and technologies.
• A collaborative mindset with a proven ability to work effectively across diverse teams, build trusted relationships and contribute positively to a high-performing and inclusive team environment.

Additional information

Interviews may progress prior to the closing date, although all applications will be considered. You will only be contacted if you are shortlisted for an interview, this process can take up to four weeks from the closing date. Be part of shaping our organisation and join us in building a legacy of excellence for future generations.

#AlcoaAUS #LI-JR1

About the Location

Alcoa Australia’s company headquarters is located at 235 StGeorgesTerrace in Perth CBD, Western Australia, on WhadjukNoongarland.

The office is conveniently close to public transport and parking, and hosts employees from various business functions, including Commercial, Finance, Sustainability, Communications, and Human Resources, as well as expert teams supporting local and global locations.

Our head office offers modern, open‑plan working facilities and excellent end‑of‑trip amenities within a state‑of‑the‑art building.

We are values led, vision driven and united by our purpose of transforming raw potential into real progress.

Our commitments to Inclusion, Diversity & Equity include providing trusting workplaces that are safe, respectful and inclusive of all individuals, free from discrimination, bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate.

This is a place where you are empowered to do your best work, be your authentic self, and feel a true sense of belonging.

Come join us and shape your career! Your work. Your world. Shape them for the better. Shape your Career at Alcoa! As an Alcoan you are part of a global team committed to advancing sustainability and delivering excellence and innovation. As a values‑based company, we Act with Integrity, Operate with Excellence, Care for People, and Lead with Courage. Join us and become an essential part of our purpose: to turn raw potential into real progress. We treat all people with dignity and we believe in inclusion, diversity and enabling all employees to grow and develop their careers with us, where they can pursue their passions. Discover the possibilities a career with Alcoa can have for you. Come shape your career with us!

What we Believe in Diversity & Inclusion

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