PA to GM, Portfolio Management

Mirvac Group; Sydney; Presencial; AUD 70.000 - 90.000; Jornada completa

Descripción de la vacante

Mirvac Group is seeking an experienced Personal Assistant to provide high-level support to the General Manager, Asset Management - Retail & Build to Rent. You will work within the Retail and BTR leadership teams, managing calendars, correspondence and confidential information.

You will coordinate travel, prepare reports and presentations, and build strong relationships with internal and external stakeholders while driving efficiency in administrative processes.

Formación

• Extensive experience as a senior Personal Assistant in a corporate setting.
• Ability to manage conflicting priorities with discretion.
• Advanced IT proficiency with MS Office and business systems.

Responsabilidades

• Keep executives informed on the pulse of the business.
• Manage demanding diaries and calendar coordination.
• Prepare and edit correspondence, speeches, and reports.
• Coordinate travel arrangements and expense reconciliation.
• Support HR processes like onboarding and employee changes.
• Prepare papers and presentations for leadership meetings.
• Build relationships with internal and external stakeholders.

Conocimientos

Senior Personal Assistant

High-volume administration

Time management

Communication skills

Herramientas

Microsoft Office

MRI

Basware

MEX

Salesforce

Descripción del empleo

The future is full of potential, and Mirvac is poised to shape it.

Our brand stands for more than just property development we are committed to creating enduring value by reimagining work, life, commerce, and community. With courage and imagination, we're curating the future of Australia's urban landscapes, creating places that foster connection, sustainability, and innovation.

Join us as we work towards building the imagine nation.

Your opportunity

The Personal Assistant to General Manager, Asset Management - Retail & Build to Rent will provide a high level of administrative support to the General Manager and their department. The role will be an active participant of the Retail and BTR leadership teams.

What you'll be doing

• Keep MLT members abreast of the pulse of the business.
• Operate without supervision in the executive environment.
• Manage a demanding diary of meetings and monitor and manage emails.
• Prepare and edit all general correspondence, speeches, media statements and articles.
• Deal with confidential information and ensure a high level of discretion.
• Prioritise work across a range of departments and projects.
• Provide administrative support to Management team and employees across the business as required.
• Preparing reports and additional correspondence including papers, presentations, briefings and proposals.
• Prepare, collate and distribute monthly reports.
• Manage staff events, engagement initiatives, conferences, and projects as required.
• General administrative tasks including expense and invoice processing
• Building collaborative relationships with key internal and external stakeholders
• Managing conflicting priorities and expectations and providing prompt and professional communication.
• Arranging travel, itineraries and associated personal and corporate credit card expense reconciliations.
• Organising meetings and room bookings and preparing and distributing minutes/action items in a timely fashion.
• Driving improvements and maximising efficiency of administration processes.
• Competing tasks accurately, on time and to a consistently high standard.
• Assisting with any projects, or undertaking additional duties as reasonably required.
• Supporting the GM with HR people requirements - e.g recruitment and employee change requests, organising signing of documentation, facilitating the onboarding and training of new employees, and ensuring accurate access and set up on commencement date.
• Work with the PA & EA community including being a role model to all Assistants in the business to promote professional standards, attitude and discretion.
• Diary/ PA support to National Portfolio Manager, Retail

Experience

• Proven extensive experience as a senior Personal Assistant
• Demonstrated experience in a high-volume administrative role with conflicting priorities
• Advanced level of IT proficiency e.g Microsoft Office Package, MRI, Basware, MEX, Salesforce

Knowledge & Skills

• Events and conference management
• A proactive and self-motivated approach with the ability to solve problems and resolve issues as they arise.
• Operate with the big picture perspective
• Exceptional time management and organisational skills, with the ability to work under pressure.
• Exceptional interpersonal skills with the ability to leverage relationships and achieve successful outcomes.
• A team player attitude with the ability to work independently or as part of a team, multitask and adapt to change, and a willingness to be flexible.
• Works well without supervision
• Passion for Retail & Build to Rent sectors

All of these attributes are preferred, if you think you may be the right fit for the role please still apply.