Outpatient Admin & Scheduling Specialist (Part-Time)

The Original; Sydney; On-site; AUD 42,000 - 54,000; Part time

Benefits offered by this job

Onsite North Sydney office

PD budget

EAP access

Parental leave

Team events

Referral program

Inclusive culture

Job summary

The Original is recruiting an Administrative Assistant for our Sydney office. This onsite, part-time role supports senior leaders, coordinates daily office operations and assists with events and travel arrangements.

You will be a proactive, well-organised team member with 2–3 years of experience in administration, excelling in communication and multi-tasking in a busy environment.

Qualifications

• 2-3 years of administrative or coordination experience supporting senior stakeholders.
• Proactive attitude with strong organisational skills and attention to detail.
• Excellent written and verbal communication across multiple stakeholders.
• Ability to manage competing priorities in a fast-paced environment.

Responsibilities

• Provide executive support including calendar coordination, meeting scheduling and document preparation.
• Assist with office coordination such as visitors, supplies, facilities and mail management.
• Coordinate internal events, team activities and office initiatives.
• Support travel bookings and expense reporting for senior leaders.

Skills

Administrative support

Calendar management

Stakeholder communication

Coordination

Education

Diploma or relevant certification

Tools

MS Office

Google Workspace

Job description

Administrative Assistant

Location: Sydney, Australia

Based onsite in our Sydney office, you’ll provide day‑to‑day administrative support to members of our senior leadership team while helping ensure the office runs smoothly. This is a varied role that combines executive support, office coordination and general administration.

This is a great opportunity for someone with a few years of administrative or coordination experience who is organised, proactive and enjoys working in a busy, fast‑paced environment.

This is a part‑time, onsite role working four days per week (0.8 FTE).

Responsibilities

Executive Support

• Provide calendar coordination, meeting scheduling and day‑to‑day administrative support to senior leaders.
• Assist with preparation of documents, presentations and basic reporting.
• Support meeting coordination, including agendas, note‑taking and follow‑ups.
• Manage travel bookings and expense administration for assigned leaders.
• Help triage and coordinate incoming requests, ensuring timely and professional responses.

Office Coordination

• Support the smooth day‑to‑day operation of the Sydney office, acting as the first point of contact for visitors, building management and general queries.
• Maintain office supplies, kitchen, meeting rooms and shared spaces – including daily upkeep of kitchen, dishwasher and coffee machine.
• Coordinate couriers, deliveries and daily mail management.
• Monitor company car registers and coordinate bookings for staff.
• Assist with the organisation of staff gifts, awards and stakeholder thank‑you items.
• Escalate facilities issues as needed and provide ad‑hoc support across the business.

Events & Culture

• Assist with organising internal events, team activities and office initiatives – from leadership off sites and team lunches to end‑of‑year celebrations.
• Coordinate catering and logistics for meetings and small events.
• Support ad‑hoc travel bookings including flights, accommodation and car hire.
• Partner with the People & Talent team on culture initiatives and in‑office experiences.

Requirements

About You

This role is for someone who takes pride in making things work – someone who’s proactive, organised and energised by variety.

• 2–3 years’ experience in an administrative or coordination role, ideally with exposure to supporting senior stakeholders.
• A proactive approach – you anticipate needs, take initiative and follow through reliably.
• Excellent written and verbal communication skills, with the ability to engage professionally across a range of stakeholders.
• Strong attention to detail and the ability to manage multiple priorities in a dynamic environment.
• Sound judgement when handling sensitive or confidential information.
• A positive, can‑do attitude and a genuine enjoyment of being the person who holds things together.

Highly regarded:

• Prior experience in an Executive Assistant capacity.
• Experience working in a tech, SaaS or high‑growth scale‑up environment.

Benefits

Why Join Compass

• A vibrant, connected onsite office environment in the heart of North Sydney.
• Learning and development opportunities, including a dedicated PD budget.
• 24/7 access to our Employee Assistance Program (EAP), including face‑to‑face, phone and live chat support.
• A parental leave program for both primary and secondary carers.
• Regular team events, social budgets and in‑office perks help you stay connected, from team lunches to end‑of‑week socials.
• Employee Referral Program.
• A supportive, inclusive culture where your voice is valued and heard.

Compass is proud to be an equal opportunity employer. We embrace and celebrate diversity and are committed to creating an inclusive environment for all employees.

Prior to commencing employment, you’ll need:

• A valid Employee Working With Children Check.
• A satisfactory National Police Check.
• Verification of unrestricted work rights in Australia (e.g. citizenship, passport or birth certificate).