Coordination & Planning Officer

Department of Climate Change, Energy, the Environment and Water; Parramatta; Hybrid; AUD 119,000 - 135,000; Full time

Job summary

The Department of Climate Change, Energy, the Environment and Water in Parramatta is seeking a highly organised Coordination & Planning Officer. This full-time role supports the Leadership Team with strategic coordination, business management and executive support to drive division priorities.

You will manage workforce planning, coordinate briefings and correspondence, liaise with business units and ministerial services, and help deliver high-quality responses in a fast-paced environment.

Qualifications

• Proven experience coordinating division-wide projects, events or initiatives.
• Experience supporting senior staff with planning, reporting and procurement is desirable.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Plan and contribute to division-wide projects and priorities.
• Organise workforce planning activities and related processes.
• Support Leadership Team to achieve priorities across the Division.
• Coordinate briefings, correspondence, issues management and executive support.

Skills

Coordination

Planning

Stakeholder engagement

Executive support

Attention to detail

Tools

MS Office

Workspace tools

Job description

Do you want your work to make a difference for NSW? Working to protect the state’s environment and heritage. Make a Difference Across a High-Performing Division.

• Ongoing, Full-time (35 hours per week) opportunity
• Based in vibrant Parramatta, with hybrid working supported
• Salary relative to experience, and ranges from $119,292 up to $134,587 pa plus super

We are seeking a highly organised and proactive Coordination & Planning Officer to provide strategic coordination, business management and executive support to the Business and Industry Decarbonisation Division's Leadership Team. This is a fast-paced and rewarding role where you will help drive business planning, coordinate critical briefings and correspondence, support divisional initiatives, and contribute to the effective operation of a complex and dynamic work environment.

In this role, you will:

• Plan and contribute to Division-wide projects, events, business improvement initiatives and strategic priorities.
• Organise, review and support divisional workforce planning activities.
• Support the Leadership Team to achieve key priorities and activities across the Division.
• Liaise with business units and corporate areas including Business Partners, the Office of the Deputy Secretary, and the Ministerial Services Branch, to deliver high-quality and timely responses to requests, submissions and reporting requirements.
• Coordinate divisional briefings, correspondence, issues management and executive support activities.

Should you require further information about the role please contact Maura Hodnett, Senior Coordination & Planning Officer via [e-mail].

About You

Alongside strong administrative and coordination skills, supported by excellent attention to detail and accuracy, you will also need to demonstrate:

• Proven experience supporting business management functions such as workforce coordination, planning, finance, reporting and procurement.
• Strong stakeholder engagement and relationship management skills, with the ability to work collaboratively across diverse teams.
• Strong written and verbal communication skills, with a high attention to detail.
• Ability to navigate multiple complex requests within tight timeframes.
• Sound judgement and discretion when handling sensitive and confidential information.
• Experience coordinating briefings, correspondence and executive support functions.

Essential Requirements

• Knowledge and experience working in a fast paced and high-volume environment, including a proven capacity to support senior level staff in the management of projects and issues.
• High level written and verbal communication, interpersonal, liaison and negotiation skills.

For more information read the full Role Description: Coordination and Planning Officer.

Who we are

The Department of Climate Change, Energy, the Environment and Water (DCCEEW) works to protect the state’s environment and heritage. It leads the way on climate change, driving the sustainable transition to a net zero economy, powered by affordable, reliable, and clean energy. DCCEEW conserves and protects the state’s natural environment. It manages the NSW national park estate, including its rich and diverse biodiversity and Aboriginal cultural heritage for future generations. DCCEEW also ensures sustainable management of water resources across the state, to support the environment, communities and industry. We acknowledge the ongoing custodial responsibilities of the Aboriginal peoples of NSW to care for Country and water and are committed to establishing meaningful partnerships with Aboriginal peoples in the management of the environment.

Our workforce represents people of all ages and genders, Aboriginal and Torres Strait Islander people, people with disabilities, the LGBTQI+ community, and people from diverse ethnic and cultural backgrounds.

Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident, or hold a valid Australian working Visa for the duration of the appointment.

Applications close Sunday 8 November at 11:55PM.