Operations Support Officer

First Nations Jobs; City of West Torrens; Hybrid; AUD 60,000 - 85,000; Full time

Job summary

Downer, based in Underdale, SA, is seeking an Operations Support Officer to provide essential administrative and financial support across projects and contracts. The role focuses on data entry, document preparation, and office operations to ensure compliance with policies and procedures.

The candidate will handle accounts payable/receivable, project support, and contracting administration while maintaining timely, accurate records and strong stakeholder relationships.

Qualifications

• Minimum of 3 years' experience in an administration role, including some finance administration.
• Proficient in core administrative competencies including spreadsheeting and document writing/formatting (intermediate MS Office 365).
• High level of accuracy in data entry and document preparation.
• Strong organisational skills with the ability to coordinate multiple tasks and manage deadlines.
• Ability to work independently and as part of a team, building relationships at all levels.
• Self-motivated, proactive and committed to continuous development.

Responsibilities

• Manage end-to-end administrative and financial processes including billing, PO raising and receipting of invoices, and month-end activities.
• Provide contracts administration support and maintain accurate documentation.
• Coordinate travel, onboarding/offboarding, meetings and general office operations.
• Ensure compliance with internal policies, procedures and audit requirements.
• Partner with operational teams and finance to deliver accurate and timely outcomes.
• Build strong relationships with internal stakeholders, suppliers and clients.

Skills

Office administration

Data entry

Attention to detail

Time management

Teamwork

Tools

Microsoft Office 365

Job description

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.

We currently have an opportunity for a proactive and detail oriented Operations Support Officer to join our team based in Underdale, SA. The successful candidate will provide essential administrative and operational support including project support, accounts payable and receivable processing and contracts administration to support the business. You will ensure timely, accurate data entry and help maintain compliance with Downer's policies and procedures.

KEY TASKS

• Manage end-to-end administrative and financial processes including, billing, raising purchase orders and receipting of invoices, payment for supplier and subcontractors, job costing and month-end activities.
• Provide contracts administration support and maintain accurate documentation.
• Coordinate travel, onboarding/offboarding, meetings and general office operations.
• Ensure compliance with internal policies, procedures and audit requirements.
• Partner with operational teams and finance to deliver accurate and time outcomes.
• Build strong relationships with internal stakeholders, suppliers and clients.

ABOUT YOU

• A minimum of 3 years' experience in an administration role, including some finance administration.
• Proficient in core administrative competencies including spreadsheeting and document writing/formatting (intermediate use of Microsoft Office 365 applications).
• High level of accuracy in data entry and document preparation. Thoroughness in completing tasks and following up as required.
• Strong organisational skills with the ability to coordinate multiple tasks and manage competing deadlines.
• Ability to work independently and as part of a team, building strong relationships at all levels.
• Self-motivated, proactive and committed to continuous learning and development.

Downer is a company that believes people are our greatest asset. We take pride in providing career opportunities, work-life balance, and above benchmark services. We also offer a range of benefits including:

• Proud to be recognised as a WORK180 Endorsed Employer for all women.
• Enjoy career development opportunities, including leadership programs like Thrive and Own Career.
• Be part of an industry-leading company committed to safety, innovation and operational excellence.
• Access to Perks@Downer, which offers discounts and savings on various products, including retail items, travel deals and entertainment options.

Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.

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