Operations Support & Contracts Administrator

Downer; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

WORK180 Endorsed Employer

Leadership programs Thrive and Own Car

Perks@Downer discounts

Job summary

Downer is seeking a proactive Operational Services Officer in Brendale or Swanbank, QLD, to provide essential administrative and financial support, including project assistance, accounts processing, and contracts administration.

You will ensure accurate data entry, support office operations, and help achieve timely outcomes while collaborating with operational teams and suppliers. A focus on accuracy, organisation, and the ability to work both independently and as part of a team is essential.

Qualifications

• Minimum 3 years of administration experience including finance administration.
• Proficient in MS Office 365 applications including spreadsheeting and document writing/formatting.
• High level of accuracy in data entry and document preparation.
• Strong organisational skills with ability to coordinate multiple tasks and deadlines.
• Ability to work independently and as part of a team.

Responsibilities

• Manage end-to-end administrative and financial processes including invoicing, PO raising and receipting of invoices, payment for suppliers and subcontractors, job costing and month-end activities.
• Provide contracts administration support and maintain accurate documentation.
• Coordinate travel, onboarding/offboarding, meetings and general office operations.
• Ensure compliance with internal policies, procedures and audit requirements.
• Partner with operational teams and finance to deliver accurate and timely outcomes.
• Build strong relationships with internal stakeholders, suppliers and clients.

Skills

Spreadsheeting

Document writing/formatting

Microsoft Office 365

Tools

MS Office 365

Job description

Downer is seeking a proactive Operational Services Officer in Brendale or Swanbank, QLD, to provide essential administrative and financial support, including project assistance, accounts processing, and contracts administration.

You will ensure accurate data entry, support office operations, and help achieve timely outcomes while collaborating with operational teams and suppliers. A focus on accuracy, organisation, and the ability to work both independently and as part of a team is essential.