Operations Coordinator

Cleanaway; Gosford; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Paid parental leave

Employee share plan

Novated leasing

Flu vaccinations

EAP access

Health insurance discounts

Company discounts

Job summary

Cleanaway Australia in Gosford is seeking an Operations Coordinator to join our branch operations. You will coordinate drivers, schedules, inventory, stocktakes, and manage purchase orders, invoicing and site administration to deliver safe, efficient outcomes.

Ideal candidates bring strong communication, basic bookkeeping, and proficiency with Excel and UKG (Kronos) or similar systems, with an ability to adapt in a fast-paced environment and meet deadlines.

Qualifications

• Strong written and verbal communication skills.
• Basic bookkeeping/payroll knowledge is an advantage.
• Proficiency with Excel and UKG Kronos (or similar).
• Ability to stay agile in a fast-paced environment with deadlines.

Responsibilities

• Coordinate drivers and delivery schedules.
• Manage inventory and stocktakes; track and report discrepancies.
• Raise, review and correct invoices and purchase orders.
• Handle site administration and back-end system updates.

Skills

Communication

Bookkeeping basics

Excel

UKG/Kronos

Inventory management

Tools

UKG Kronos

Excel

Job description

We transform waste into resources and renewable energy. When you start to think of waste as a resource, it opens a world of possibilities.

Join us and contribute to making a sustainable future possible, together!

The Opportunity

We're on the lookout for a proactive and organised Operations Coordinator to join our team. This key role sits at the heart of our day-to-day branch operations, coordinating drivers and delivery schedules, managing inventory and stocktakes, and keeping purchase orders, invoicing and site administration accurate and on time. You'll be the go-to person connecting drivers, internal teams and back-end systems, helping the branch deliver safe, efficient outcomes to a consistently high standard of operational excellence. Please note, availability for an early start on Mondays is a must.

• Liaise with drivers and internal teams, acting as the first point of contact to ensure timely, compliant job execution and resolve queries.
• Manage driver payments, purchase orders, receipting, and reconciliations in line with company policies.
• Support driver training and onboarding.
• Manage inventory and stocktakes - tracking, reporting, and investigating and resolving discrepancies.
• Handle invoicing and contract administration, including raising, reviewing, and correcting invoices and resolving contract errors.
• Provide administrative and operational support to the site team, covering order placement, back-end system updates, and continuous improvement initiatives to drive safety and performance.
• Work closely with council contacts, looking after their data and database - including updating, maintaining, and auditing council records to ensure accuracy.

About You

• Strong written and verbal communication skills, with the ability to resolve problems effectively.
• Basic bookkeeping/payroll experience or knowledge is an advantage.
• Good computer skills, including experience with Excel, and comfortable with UKG (Kronos) or similar workforce management software (desirable but not essential).
• Proven ability to stay agile in a fast-paced environment with conflicting deadlines.
• Comfortable managing inventory, stocktakes, and reconciliation processes, and confident raising and managing purchase orders and invoices with strong attention to detail.
• A safety-first mindset with genuine enthusiasm for driving continuous improvement.
• Must be available for an early start on Mondays.

We are Australia's largest company in this sector, providing essential services to millions of customers and communities nationally.

As a national, high growth, ASX-listed organisation with more than 10,000 employees, our goal is to be recognised by our customers as the most innovative and sustainable waste management company. We are committed to achieving this while delivering industry-leading health, safety and environmental (HSE) performance.

• Attractive salary package
• Paid parental leave
• Great company benefits: Annual employee share plan offer, novated leasing, optional flu vaccinations, EAP access, discounts on private health insurance, company discounts + much more!

Our Process

We are dedicated to improving employment outcomes and encourage applications from Aboriginal and Torres Strait Islander peoples. We also welcome candidates of all ages, abilities, gender identities, experiences (including veterans), and cultural backgrounds.

Our recruitment process involves a number of checks including, but not limited to, criminal history, medicals, drug & alcohol testing, as well as verification of qualifications, licences and right-to-work status.

Join us on our exciting journey towards a sustainable future.