Operations Assistant (For Active Pooling)

Talent Guys Llc; Wollongong City Council; Sur place; AUD 97 000 - 120 000; Plein temps

Avantages offerts par ce poste

Résumé du poste

The University of Wollongong is seeking a highly organised Senior Executive Assistant to join the Vice-Chancellor’s Unit, providing high-level confidential executive and administrative support to the senior leadership team.

You will manage complex diaries, coordinate travel and events, engage with internal and external stakeholders, support governance and committees, and drive continuous improvement across executive offices.

Qualifications

• At least five years' experience providing high-level executive support.
• Experience in large and complex organisations.
• Excellent written and verbal communication with stakeholders at all levels.
• Discretion when handling sensitive matters.
• Ability to manage multiple priorities and tight deadlines.
• Collaborative and flexible approach across portfolios.

Responsabilités

• Provide high-level executive support including complex diary management, correspondence, briefings and confidential documentation.
• Coordinate domestic and international travel, high-profile events and visiting delegations.
• Build and maintain relationships with senior executives, Council members, government representatives and external partners.
• Provide cross-functional support across executive offices to ensure continuity of service.
• Support governance, committees and strategic projects.
• Identify opportunities to improve administrative systems, processes and service delivery.

Description du poste

Are you an experienced executive support professional who thrives in a fast-paced environment and enjoys working with senior leaders?

The University of Wollongong (UOW) is seeking a highly organised and proactive Senior Executive Assistant to join our Vice‑Chancellor’s Unit.

This is an opportunity to work at the heart of the University, providing high-level, confidential executive and administrative support to our senior leadership team. You will play an important role in ensuring the smooth operation of executive offices, supporting University governance and building strong relationships with a diverse range of internal and external stakeholders.

About the role

Working in a dynamic and collaborative environment, you will exercise sound judgement, initiative and discretion to manage competing priorities and deliver exceptional executive support.

Your key responsibilities will include:

• Providing high-level executive support, including complex diary management, correspondence, briefings and confidential documentation.
• Coordinating domestic and international travel, high-profile events and visiting delegations.
• Building and maintaining effective relationships with senior executives, Council members, government representatives and external partners.
• Providing cross-functional support across senior executive offices to ensure continuity of service.
• Supporting University governance, committees and strategic projects.
• Identifying opportunities to improve administrative systems, processes and service delivery.

About you

You are a confident and resourceful professional with exceptional organisational and communication skills. You enjoy working collaboratively, anticipate the needs of senior leaders and remain calm and effective under pressure.

You will bring:

• At least five years' experience providing high-level executive support, preferably within a large and complex organisation.
• Excellent written and verbal communication skills, with the ability to engage professionally and diplomatically with stakeholders at all levels.
• Exceptional attention to detail and the ability to manage multiple priorities and tight deadlines.
• Demonstrated initiative, sound judgement and discretion when handling sensitive and confidential matters.
• Strong problem‑solving skills and a commitment to continuous improvement.
• A collaborative, flexible approach and a willingness to support colleagues across executive portfolios.

A relevant degree or equivalent combination of education, training and experience is required. Experience in higher education, governance or government relations will be highly regarded.

At UOW, you will be part of a supportive and collaborative team that works closely with the University's senior leadership. You will have the opportunity to contribute to meaningful initiatives, engage with a diverse range of stakeholders and support the University's strategic priorities.

We are guided by our Values in Action: Thrive Together, Pursue Excellence, Be Accountable and Lead with Integrity.

Employment type : Permanent/Continuing | Full-time

Level 6/7 | $96,898 - $119,986 + 17% superannuation.

Valid Australian work rights required. Visa sponsorship is not available.

We are guided by our Values in Action: Thrive Together, Pursue Excellence, Be Accountable and Lead with Integrity.