Senior Executive Assistant

UOW; Wollongong City Council; Hybrid; AUD 97,000 - 120,000; Full time

Benefits offered by this job

17% superannuation

Job summary

The University of Wollongong (UOW) is seeking a Senior Executive Assistant for the Vice-Chancellor’s Unit at Wollongong Campus. You will deliver confidential executive and administrative support to the senior leadership team, managing calendars, correspondence, travel, and high-profile events to ensure smooth governance and decision-making.

Working in a fast-paced environment, you will build relationships with internal and external stakeholders, identify process improvements, and provide

Qualifications

• At least five years' experience providing high-level executive support, preferably within a large and complex organisation.
• Excellent written and verbal communication skills, with the ability to engage professionally and diplomatically with stakeholders at all levels.
• Exceptional attention to detail and the ability to manage multiple priorities and tight deadlines.
• Demonstrated initiative, sound judgement and discretion when handling sensitive and confidential matters.
• Strong problem-solving skills and a commitment to continuous improvement.
• A collaborative, flexible approach and a willingness to support colleagues across executive portfolios.

Responsibilities

• Providing high-level executive support, including complex diary management, correspondence, briefings and confidential documentation.
• Coordinating domestic and international travel, high-profile events and visiting delegations.
• Building and maintaining effective relationships with senior executives, Council members, government representatives and external partners.
• Providing cross-functional support across senior executive offices to ensure continuity of service.
• Supporting University governance, committees and strategic projects.
• Identifying opportunities to improve administrative systems, processes and service delivery.

Skills

Executive support

Diary management

Stakeholder engagement

Communication

Governance support

Education

Degree or equivalent

Job description

Senior Executive Assistant

• Vice-Chancellor’s Unit | University of Wollongong
• Level 6/7
• Wollongong Campus

Are you an experienced executive support professional who thrives in a fast-paced environment and enjoys working with senior leaders?

The University of Wollongong (UOW) is seeking a highly organised and proactive Senior Executive Assistant to join our Vice-Chancellor’s Unit.

This is an opportunity to work at the heart of the University, providing high-level, confidential executive and administrative support to our senior leadership team. You will play an important role in ensuring the smooth operation of executive offices, supporting University governance and building strong relationships with a diverse range of internal and external stakeholders.

About the role

Working in a dynamic and collaborative environment, you will exercise sound judgement, initiative and discretion to manage competing priorities and deliver exceptional executive support.

Your key responsibilities will include:

• Providing high-level executive support, including complex diary management, correspondence, briefings and confidential documentation.
• Coordinating domestic and international travel, high-profile events and visiting delegations.
• Building and maintaining effective relationships with senior executives, Council members, government representatives and external partners.
• Providing cross-functional support across senior executive offices to ensure continuity of service.
• Supporting University governance, committees and strategic projects.
• Identifying opportunities to improve administrative systems, processes and service delivery.

About you

You are a confident and resourceful professional with exceptional organisational and communication skills. You enjoy working collaboratively, anticipate the needs of senior leaders and remain calm and effective under pressure.

You will bring:

• At least five years' experience providing high-level executive support, preferably within a large and complex organisation.
• Excellent written and verbal communication skills, with the ability to engage professionally and diplomatically with stakeholders at all levels.
• Exceptional attention to detail and the ability to manage multiple priorities and tight deadlines.
• Demonstrated initiative, sound judgement and discretion when handling sensitive and confidential matters.
• Strong problem-solving skills and a commitment to continuous improvement.
• A collaborative, flexible approach and a willingness to support colleagues across executive portfolios.

A relevant degree or equivalent combination of education, training and experience is required. Experience in higher education, governance or government relations will be highly regarded.

Why join UOW?

At UOW, you will be part of a supportive and collaborative team that works closely with the University's senior leadership. You will have the opportunity to contribute to meaningful initiatives, engage with a diverse range of stakeholders and support the University's strategic priorities.

We are guided by our Values in Action: Thrive Together, Pursue Excellence, Be Accountable and Lead with Integrity.

Role Details

• Employment type: Permanent/Continuing | Full-time
• Level 6/7 | $96,898 - $119,986 + 17% superannuation.
• Position Description
• Location: Wollongong Campus
• Valid Australian work rights required. Visa sponsorship is not available.