Open Space Operations & Admin Coordinator

City-of-Gold-Coast; Gold Coast City; On-site; AUD 65,000 - 80,000; Full time

Benefits offered by this job

Flexible work arrangements

Fitness Passport

Counselling services

Nutrition advice session

Job summary

City of Gold Coast is seeking an Open Space Maintenance Officer based at Coombabah and Pimpama depots to provide essential administrative support to Supervisors and Coordinators. You will handle data gathering, renewal tracking, and compliance tasks to improve service delivery for Asset Custodians and residents.

The role requires a relevant admin qualification or experience, MS Office proficiency, and a C Class license.

Qualifications

• Relevant qualification, knowledge, or experience in business or administration.
• Demonstrated experience in a similar administration role.
• Sound understanding of Microsoft Suite including Outlook, Word, and Excel.
• Experience using SAP or equivalent program is highly regarded.
• C Class Drivers Licence (Unrestricted).
• General Construction Induction Card (White).

Responsibilities

• Coordinating and tracking licence and certification renewals (e.g. AC/DC WIPT).
• Managing and maintaining training/inductions records and assisting in scheduling refresher training.
• Facilitating and monitoring fleet and plant servicing and maintenance schedules for minor equipment.
• Procuring and tracking PPE, uniforms, and operational consumables through stores and external providers.
• Capturing and entering data into SAP asset systems, GIS platforms, and maintenance databases.
• Supporting contract compliance and audit preparation on completed works.
• Conducting and documenting temporary access inspections for external asset users.
• Assisting with documentation and follow-up for risk assessment compliance in conjunction with BAOs.
• Maintaining registers and reports for regulatory and internal compliance.
• Attending to park access requests and lock changes.

Skills

MS Office

Administration experience

Outlook

Word

Excel

Education

Business or Administration qualification

Tools

SAP

Job description

City of Gold Coast is seeking an Open Space Maintenance Officer based at Coombabah and Pimpama depots to provide essential administrative support to Supervisors and Coordinators. You will handle data gathering, renewal tracking, and compliance tasks to improve service delivery for Asset Custodians and residents.

The role requires a relevant admin qualification or experience, MS Office proficiency, and a C Class license.