Open Space Maintenance Officer

City-of-Gold-Coast; Gold Coast City; On-site; AUD 65,000 - 80,000; Full time

Benefits offered by this job

Flexible work arrangements

Fitness Passport

Counselling services

Nutrition advice session

Job summary

City of Gold Coast is seeking an Open Space Maintenance Officer based at Coombabah and Pimpama depots to provide essential administrative support to Supervisors and Coordinators. You will handle data gathering, renewal tracking, and compliance tasks to improve service delivery for Asset Custodians and residents.

The role requires a relevant admin qualification or experience, MS Office proficiency, and a C Class license.

Qualifications

• Relevant qualification, knowledge, or experience in business or administration.
• Demonstrated experience in a similar administration role.
• Sound understanding of Microsoft Suite including Outlook, Word, and Excel.
• Experience using SAP or equivalent program is highly regarded.
• C Class Drivers Licence (Unrestricted).
• General Construction Induction Card (White).

Responsibilities

• Coordinating and tracking licence and certification renewals (e.g. AC/DC WIPT).
• Managing and maintaining training/inductions records and assisting in scheduling refresher training.
• Facilitating and monitoring fleet and plant servicing and maintenance schedules for minor equipment.
• Procuring and tracking PPE, uniforms, and operational consumables through stores and external providers.
• Capturing and entering data into SAP asset systems, GIS platforms, and maintenance databases.
• Supporting contract compliance and audit preparation on completed works.
• Conducting and documenting temporary access inspections for external asset users.
• Assisting with documentation and follow-up for risk assessment compliance in conjunction with BAOs.
• Maintaining registers and reports for regulatory and internal compliance.
• Attending to park access requests and lock changes.

Skills

MS Office

Administration experience

Outlook

Word

Excel

Education

Business or Administration qualification

Tools

SAP

Job description

• Full Time | Permanent | Up to 36 hours per week

Open Space Maintenance’s role is to provide maintenance services to ensure that parks and recreational facilities are maintained to a high standard and meet agreed levels of service with the Asset Custodians via Partnering Agreements. These maintenance operations are achieved through Area Coordinators, including the planning and implementation of maintenance programs for streetscapes, parklands, sporting fields, and roadsides. We also provide professional advice to various customers on the construction and maintenance of park infrastructure, open space areas and roadsides.

About the role

Based at the Coombabah and Pimpama depots, the Open Space Maintenance Officer is responsible for providing essential operational support to Supervisors and Coordinators within Open Space Maintenance by undertaking non safety-related administrative and compliance-based tasks.

The incumbent will also be responsible for undertaking maintenance operation and improvement administration, including data gathering and analysis tasks, to improve our level of service delivery for Asset Custodians and residents.

• Coordinating and tracking licence and certification renewals (e.g. AC/DC WIPT).
• Managing and maintaining training/inductions records and assisting in scheduling refresher training.
• Facilitating and monitoring fleet and plant servicing and maintenance schedules for minor equipment.
• Procuring and tracking PPE, uniforms, and operational consumables through stores and external providers.
• Capturing and entering data into SAP asset systems, GIS platforms, and maintenance databases.
• Supporting contract compliance and audit preparation on completed works.
• Conducting and documenting temporary access inspections for external asset users.
• Assisting with documentation and follow-up for risk assessment compliance in conjunction with BAOs.
• Maintaining registers and reports for regulatory and internal compliance.
• Attending to park access requests and lock changes.

Although this position is based at the Coombabah and Pimpama depots, there is a requirement to remain flexible to work out of any location across the City.

We’re looking for people who have:

• Relevant qualification, knowledge, or experience in business or administration
• Demonstrated experience in a similar administration role
• Sound understanding of Microsoft Suite including but not limited to Outlook, Word, and Excel
• Experience using SAP or equivalent program is highly regarded
• C Class Drivers Licence (Unrestricted)
• General Construction Induction Card (White)

Be part of shaping the Gold Coast’s future

The Gold Coast is inspired by lifestyle and driven by opportunity. We are the second largest Council in Australia.

We care about being the most flexible government organisation in Australia. We have a range of benefits to help you create the right balance:

• Flexible work arrangements to suit your lifestyle, including hybrid/work from home options, flexible working hours and locations
• Personal and professional development courses
• Access to 350+ fitness facilities through Fitness Passport
• 4 free confidential counselling sessions a year for you or an immediate family member
• 1 free nutritionist and financial advice session per year

We pride ourselves on our shared mission of being a high-performing, customer-focused organisation which delivers value-for-money services to the community.

Closing Date

Sunday, 18th October 2026 at 11:59pm AEDT

Our selection process may include a one-way video interview via Criteria, a face-to-face or virtual interview via Microsoft Teams, reference checks via Xref and additional checks including police checks, employment history checks, qualification checks, pre-employment medical reviews and drug and alcohol testing.

We’re committed to creating a diverse workplace and inclusive culture. We take pride in people who align with our high-performance principles. We believe that the diverse makeup of our workforce reflects the community we serve. We welcome applications from people of all backgrounds, experiences and identities, and encourage candidates to discuss any support or adjustments they may need throughout the recruitment process.