Open Space Admin & Operations Coordinator

City of Gold Coast; Gold Coast City; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Hybrid/work options

Development courses

Fitness Passport access

Counselling sessions

Nutritionist & financial advice

Job summary

City of Gold Coast is seeking an Open Space Maintenance Officer to provide essential operational support to Supervisors and Coordinators. You will perform non-safety administrative and compliance tasks, gather data, and aid in improving service delivery for Asset Custodians and residents.

Based at Coombabah and Pimpama depots, the role requires coordination of licences, training records, and maintenance scheduling, with flexibility to work across the City as needed.

Qualifications

• Relevant qualification, knowledge, or experience in business or administration.
• Demonstrated experience in a similar administration role.
• Sound understanding of Microsoft Suite including Outlook, Word, and Excel.
• Experience using SAP or equivalent program is highly regarded.
• C Class Drivers Licence (Unrestricted).
• General Construction Induction Card (White).

Responsibilities

• Coordinate and manage licence and certification renewals.
• Maintain training/inductions records and schedule refresher training.
• Monitor fleet and plant servicing and maintenance schedules.
• Procure and track PPE, uniforms, and operational consumables.
• Enter data into SAP asset systems, GIS platforms, and maintenance databases.
• Support contract compliance and audit preparation on completed works.
• Conduct and document temporary access inspections for external asset users.
• Assist with risk assessment documentation and compliance reporting.
• Maintain registers and reports for regulatory and internal compliance.
• Assist with park access requests and lock changes.

Skills

Admin experience

Microsoft Office

Attention to detail

Communication skills

Education

Business/administration qualification

Tools

SAP

Job description

City of Gold Coast is seeking an Open Space Maintenance Officer to provide essential operational support to Supervisors and Coordinators. You will perform non-safety administrative and compliance tasks, gather data, and aid in improving service delivery for Asset Custodians and residents.

Based at Coombabah and Pimpama depots, the role requires coordination of licences, training records, and maintenance scheduling, with flexibility to work across the City as needed.