Onsite Events Coordinator — Memorable Blue Mountains

Scenicworld; Blue Mountains City; On-site; AUD 65,000 - 90,000; Full time

Job summary

Scenic World is seeking an Events Coordinator to join our onsite events team in the Blue Mountains. You’ll work with Senior Manager Events, Production & Production Manager to plan and deliver the annual program of major events and activations, coordinating suppliers, timelines and guest experiences across a 7-day tourism attraction.

You’ll be hands-on with setup, delivery and pack down, liaising with internal teams and external partners to ensure events are well organised, safe and memorable for

Qualifications

• Experience supporting the planning, coordination and delivery of events or activations.
• Strong organisational and time management skills to handle multiple tasks and deadlines.
• Excellent communication and interpersonal skills with internal teams, suppliers and stakeholders.
• Strong attention to detail and ability to keep schedules and documentation organised.
• Practical, solutions-focused approach with adaptability to changing priorities.
• Ability to work independently and as part of a team.
• Strong customer focus and dedication to guest experience.
• Flexibility to work occasional weekends, public holidays and after hours.
• Experience in tourism, hospitality, attractions or guest-focused environments.
• First Aid Certificate.
• Experience working with external suppliers, contractors, entertainers and event partners.
• Experience supporting major events in live operational environments.

Responsibilities

• Coordinate the planning & delivery of Scenic World’s major events and smaller activations.
• Support the Senior Manager Events and Production & the Production Manager with event planning, timelines, schedules, run sheets & operational requirements.
• Coordinate suppliers, contractors, entertainment, equipment & other event requirements to ensure everything is ready for delivery.
• Work closely with internal teams across the business to coordinate event requirements & support overall event readiness.
• Provide hands-on support during event setup, operation & pack down, helping ensure events run smoothly from start to finish.
• Maintain clear & accurate event documentation, schedules, supplier information and other operational details.
• Liaise with external partners, suppliers & contractors, building positive working relationships and ensuring expectations are clearly communicated.
• Work with the Senior Manager, Events and Production and Safety team to ensure event activities meet relevant WHS & operational requirements.
• Monitor event delivery, responding to issues as they arise & helping find practical solutions to keep things on track.
• Support post-event reviews, gathering feedback & identifying opportunities to improve future events and activations.
• Keep across event trends, ideas & opportunities that could enhance Scenic World’s event offering and guest experience.
• Actively contribute to a positive, collaborative work culture & participate in ongoing professional, cultural & business development.

Skills

Organised

Time management

Communication

Attention to detail

Problem solving

Customer focus

Flexibility

Team player

Independence

Education

Tertiary qualifications in Event Management or related discipline

First Aid Certificate

Job description

Scenic World is seeking an Events Coordinator to join our onsite events team in the Blue Mountains. You’ll work with Senior Manager Events, Production & Production Manager to plan and deliver the annual program of major events and activations, coordinating suppliers, timelines and guest experiences across a 7-day tourism attraction.

You’ll be hands-on with setup, delivery and pack down, liaising with internal teams and external partners to ensure events are well organised, safe and memorable for