Onsite Administration & Reporting Coordinator (12-Month)

Downer; City of Melbourne; On-site; AUD 65,000 - 75,000; Full time

Job summary

Downer is seeking an Administration Coordinator in Somerton, Victoria, on a 12-month fixed-term contract. This full-time, onsite role supports maintenance and infrastructure projects, coordinating with operations, engineers and subcontractors to keep records and processes running smoothly.

Based in Somerton, you will handle administration, reporting, compliance and coordination tasks across multiple priorities in a fast-paced environment. Mondays to Fridays, 7:30am–4:00pm.

Qualifications

• Previous experience in an administration, coordination or project support role.
• Strong attention to detail and organisational skills.
• Confident with Microsoft Office, especially Excel, and business systems.
• Ability to manage competing priorities and meet deadlines.
• Excellent communication and stakeholder relationship skills.
• Experience using Asset Vision will be highly regarded.

Responsibilities

• Coordinate customer enquiries, work requests and job allocations.
• Maintain accurate records, reports and project documentation.
• Support KPI reporting, audits and month-end administration activities.
• Raise purchase orders and assist with invoice processing.
• Manage training records, certification renewals and compliance requirements.
• Coordinate subcontractor onboarding and documentation.
• Support claims administration and ensure data accuracy across systems.
• Assist with employee onboarding, depot administration and general office functions.
• Work closely with operational teams to ensure information is current and audit-ready.

Skills

Administration experience

Coordination skills

Excel & Office

Multitasking

Stakeholder communication

Proactive & collaborative

Tools

Asset Vision

Job description

Downer is seeking an Administration Coordinator in Somerton, Victoria, on a 12-month fixed-term contract. This full-time, onsite role supports maintenance and infrastructure projects, coordinating with operations, engineers and subcontractors to keep records and processes running smoothly.

Based in Somerton, you will handle administration, reporting, compliance and coordination tasks across multiple priorities in a fast-paced environment. Mondays to Fridays, 7:30am–4:00pm.