On-Site Project Administrator – Civil & Infrastructure

Bouygues Construction SA; Culcairn; On-site; AUD 68,000 - 90,000; Full time

Job summary

Bouygues Construction Australia is seeking a Project Administrator to support site operations in Culcairn. You will handle document control, data entry, procurement administration, reporting, onboarding, scheduling, and general office coordination on a daily basis.

You will work closely with project managers, engineers, supervisors, subcontractors, and corporate teams to ensure efficient delivery of project objectives and compliance with policies and WHS requirements.

Qualifications

• Previous experience in an administrative role, preferably within construction, engineering, infrastructure, or a similar industry.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong experience managing documentation and maintaining accurate records.
• Knowledge of document control systems (e.g. Aconex, TeamBinder, Procore, SharePoint or similar).
• Experience with procurement, invoice processing, or project administration.
• Familiarity with ERP systems such as SAP, Oracle, or similar.

Responsibilities

• Provide administrative support to the Project Manager and site team.
• Maintain project documentation, records, registers, and filing systems.
• Coordinate document control, ensuring project documents are current and accurately distributed.
• Prepare correspondence, reports, meeting minutes, and presentations as required.
• Manage site inductions, onboarding documentation, and training records for employees and subcontractors.
• Coordinate travel, accommodation, and site access arrangements where required.
• Raise purchase orders and assist with procurement administration.
• Process invoices and support cost tracking in accordance with company procedures.
• Maintain timesheets, attendance records, and other workforce administration.
• Assist with scheduling meetings, site events, and project activities.
• Ensure office supplies, equipment, and site facilities are maintained.
• Support compliance with company policies, quality, environmental, and Work Health and Safety (WHS) requirements.
• Assist with the preparation of project reports and client deliverables.
• Liaise with internal departments, subcontractors, suppliers, and clients to support project activities.
• Maintain confidentiality of company and employee information.
• Provide general reception and administrative support for visitors and site personnel.

Skills

Documentation management

Record keeping

Procurement administration

Project administration

ERP familiarity

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Aconex

TeamBinder

Procore

SharePoint

SAP

Oracle

Job description

Bouygues Construction Australia is seeking a Project Administrator to support site operations in Culcairn. You will handle document control, data entry, procurement administration, reporting, onboarding, scheduling, and general office coordination on a daily basis.

You will work closely with project managers, engineers, supervisors, subcontractors, and corporate teams to ensure efficient delivery of project objectives and compliance with policies and WHS requirements.