On-Site Office & Admin Manager (Excel Pro)

Avionics; City of Melbourne; On-site; AUD 60,000 - 75,000; Full time

Job summary

Avionics in Melbourne is seeking a full-time office manager with a strong administrative background and advanced Excel skills. The role requires on-site work in Tullamarine, reliable punctuality, and tech-savvy professionalism.

The ideal candidate has 2+ years in similar roles such as Team Assistant or Finance Admin, experience with Damstra is highly regarded, and solid experience with invoicing and reconciliations. Excellent written and verbal communication is essential.

Qualifications

• 2+ years in a similar Team Assistant / Reception / Finance Admin based role
• Experience using Damstra is highly regarded
• Strong communication skills, both written and verbal
• Proactive, using initiative to support the team effectively
• Proficient in Microsoft Office Suite, including advanced Excel skills
• Experience with finance-related admin tasks, such as invoicing and reconciliations
• Please note this role is fully on-site – office is in Tullamarine

Responsibilities

• Credit card reconciliation.
• Prepare progress claims and issue invoices.
• Assist in the final preparation of tender submissions and handover manuals.
• Assist with Airways Training Services bookings
• Supplier management: maintain valid insurance certificates and prepare monthly statutory declarations to accompany subcontractor claims.
• Organise Drugs and Alcohol screening and maintain corporate health surveillance register.
• Ensuring workplace incidents are documented and all records are stored in Damstra
• Assist with housekeeping of BMS and ensure BMS register is up to date.
• Maintain company and employee records in Damstra and book for expiring licenses.
• Ensuring Plant and Equipment records (service and registration) are stored in Damstra
• Prepare weekly timesheets and send them to Head Office.
• Preparation of travel arrangements for Avionics Staffs.
• Workwear ordering and distribution.
• Create new employee file in Damstra and upload licenses.
• Assist in ASICs (Airside Photo Security Passes) applications.
• Reception, filing, ordering office supplies, and petty cash reconciliations.
• Arrange and make bookings for Interstate and International deliveries between job sites and offices.
• This job description should not be limited to these activities. Should you show resolve and interest & competence in other project management activities being completed through project works, then your role within Avionics can grow.

Skills

Communication skills

Organizational skills

Reliability

Punctuality

Initiative

Tech-savvy

Tools

Damstra

Microsoft Excel

Microsoft Office Suite

Job description

Avionics in Melbourne is seeking a full-time office manager with a strong administrative background and advanced Excel skills. The role requires on-site work in Tullamarine, reliable punctuality, and tech-savvy professionalism.

The ideal candidate has 2+ years in similar roles such as Team Assistant or Finance Admin, experience with Damstra is highly regarded, and solid experience with invoicing and reconciliations. Excellent written and verbal communication is essential.