Dynamic Melbourne Office Manager — Projects, HR & Budgets

Global Vision Recruitment; City of Melbourne; On-site; AUD 77,000 - 85,000; Full time

Job summary

Global Vision Recruitment on Behalf of Technosoft Australia is seeking an organized Office Manager to oversee daily operations in Melbourne. The role includes budgeting, HR coordination, project documentation, and travel logistics for project teams.

The ideal candidate will manage schedules, filing systems, procurement, payroll inputs, and vendor relations, ensuring a professional and efficient office environment. 38 hours per week, full-time position with 12% superannuation.

Qualifications

• Proven experience as an Office Manager or in a similar administrative role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.
• Experience in budget management and financial operations.
• Understanding of HR processes, recruitment, and onboarding.
• Ability to manage logistics and coordinate travel arrangements.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Manage day-to-day office operations, including scheduling, correspondence, and communications.
• Organize and maintain office filing systems (electronic and hard copy).
• Support construction and IT projects by managing project documentation and assisting with permit applications.
• Monitor office supplies and inventory, placing orders as required.
• Assist in budget management and financial operations, including accounts payable and receivable.
• Support HR functions, including coordinating recruitment activities, onboarding new employees, and maintaining personnel records.
• Develop and implement office policies and procedures to enhance productivity.
• Coordinate and assist in preparing bids, tenders, and quotations for client projects.
• Manage emails and the calendar of the Company Director.
• Oversee courier shipments, ensuring accurate tracking of all incoming and outgoing packages.
• Schedule meetings, allocate tasks to office staff, and monitor their performance.
• Maintain proper office layout and organization, ensuring a professional environment.
• Keep accurate records of office expenses and financial documentation.
• Act as the primary point of contact for office-related duties and communicate effectively with internal departments.
• Maintain field staff timesheets and input data into the payroll system.
• Audit and manage technical team gear and tools, arranging purchases based on team requisitions.
• Coordinate travel logistics, including flight bookings, accommodation, and other necessary travel arrangements for project teams.

Skills

Office management

Multitasking

Communication

Budget management

HR processes

Logistics coordination

Attention to detail

Education

Bachelor's degree in Business Management

Tools

MS Office Suite

Job description

Global Vision Recruitment on Behalf of Technosoft Australia is seeking an organized Office Manager to oversee daily operations in Melbourne. The role includes budgeting, HR coordination, project documentation, and travel logistics for project teams.

The ideal candidate will manage schedules, filing systems, procurement, payroll inputs, and vendor relations, ensuring a professional and efficient office environment. 38 hours per week, full-time position with 12% superannuation.