Office Manager

Public Pulse PTY LTD; Sydney; Hybrid; AUD 70,000 - 90,000; Full time

Job summary

Public Pulse PTY LTD in Sydney seeks an Office Manager to run the Sydney office and own the operational and financial backbone of the company. You will manage day-to-day bookkeeping, invoices, expenses, payroll support, and reconciliations with our external accountant.

You will also run the Sydney office, support a growing team, onboard new starters, and help shape culture as we scale. This is a broad, hands-on role requiring exceptional organisation.

Qualifications

• 3+ years in office management, operations, or a similar hands-on role at a growing company.
• Solid bookkeeping experience with Xero or MYOB.
• Exceptionally organised and reliable; no details slip through the cracks.
• Based in Sydney and happy to work from the office.

Responsibilities

• Own day-to-day bookkeeping: accounts payable/receivable, expense management, reconciliations, payroll support with external accountant.
• Run the Sydney office: facilities, supplies, equipment, vendor relationships.
• Support a growing team: onboard new starters, coordinate equipment and access, day-to-day questions.
• Organise team events, offsites, and rituals that build culture as we grow.
• Support founders with scheduling, travel, and operational administration.
• Keep internal processes, tools, and documentation organised as the company scales.
• Help with HR administration: records, contracts, onboarding logistics.

Skills

Organisation

Communication

Multitasking

Reliability

Education

Bookkeeping qualification or accounting training

Tools

Xero

MYOB

Job description

Public Pulse builds the communication and decision-making layer that modern parliamentary offices rely on. We handle parliamentary data at scale. Thousands of interactions per week flow through our platform, paired with drafting, approval workflows, CRM tracking, and real-time collaboration tools.

Our platform is already in use across parliamentary offices in Australia, Canada, and New Zealand. We're expanding internationally and growing fast.

About the Role

We are a small, focused team, and we are scaling - more people, more customers, and more moving parts every month. As we grow, we need someone to keep the engine room running so the rest of the team can do their best work.

We are looking for an Office Manager to run our Sydney office and own the operational and financial backbone of the company. This is a broad, hands‑on role. You will keep the books in order, keep the office humming, and be the person who makes sure the small things that keep a growing team productive never fall through the cracks.

You will own day‑to‑day bookkeeping - invoices, expenses, payroll support, and reconciliations - working alongside our external accountant. You will run the office itself, and you will support a growing team through onboarding, the rhythm of the week, and the culture that makes a small company a good place to work.

This is a role for someone who is exceptionally organised, genuinely enjoys making things run smoothly, and is comfortable wearing several hats at once. You will work closely with the founders and have real ownership over how we operate as we scale.

Responsibilities

• Own day-to-day bookkeeping - accounts payable and receivable, expense management, reconciliations, and payroll support - working with our external accountant
• Manage financial administration: invoicing, supplier payments, expense tracking, and keeping records accurate and audit‑ready
• Run the Sydney office - facilities, supplies, equipment, and vendor relationships
• Support a growing team: onboard new starters, coordinate equipment and access, and be the go-to for day-to-day questions
• Organise team events, offsites, and the rituals that build culture as we grow
• Support the founders with scheduling, travel, and operational administration
• Keep internal processes, tools, and documentation organised as the company scales
• Help with people and HR administration - records, contracts, and onboarding logistics

You May Be a Good Fit If You

• Have 3+ years in office management, operations, or a similar hands‑on role at a growing company
• Have solid bookkeeping experience and are comfortable with accounting software such as Xero or MYOB
• Are exceptionally organised and reliable - things do not slip through the cracks on your watch
• Can juggle multiple responsibilities and shifting priorities without losing the plot
• Are a clear, warm communicator who people naturally go to for help
• Are based in Sydney and happy to be in the office, since this role is the heart of it
• Take genuine pride in making an organisation run well

Strong Candidates May Also Have

• Experience as an early operations or office hire at a startup or scale‑up
• A bookkeeping qualification or formal accounting or payroll training
• Experience with people operations, HR administration, or recruitment coordination
• Experience setting up or improving operational processes and tools from scratch

About Public Pulse

Public Pulse is building the operating system for parliamentary offices. We help government teams manage constituent correspondence with AI‑powered drafting, approval workflows, and electorate intelligence - all with government‑grade security. We are a small, focused team in Sydney building something that matters.

What we are looking for

• 3+ years in office management, operations, or a similar hands‑on role
• Solid bookkeeping experience with Xero, MYOB, or similar accounting software
• Exceptionally organised and reliable, with strong attention to detail
• Able to juggle multiple responsibilities and shifting priorities
• Clear, warm communicator and a natural go‑to person for the team
• Based in Sydney and happy to work from the office
• Startup or scale‑up operations experience is a strong plus
• Bookkeeping qualification or payroll experience is highly valued
• People operations or HR administration experience is a plus